Village of Palos Park Library Board met July 18.
Here is the minutes provided by the Board:
A quorum was met for the July 18, 2018 meeting of the Palos Park Library Board. Board Members Present: Mary Lou Bareither, Kathy Branigan, Steve Desmond, Kathy Finan, and Dave Trzcinski. Absent: Michael T. Tannura. Also present: Kathryn Sofianos, Library Director.
Call to Order
Dave Trzcinski called the meeting to order at 7:15 pm.
Public Comments
Charmaine Sevier, Manager of Diversity and Employment, Moraine Valley Community College and doctoral degree student at the University of St. Francis, was present to observe the board meeting to fulfill a graduate school requirement
Swearing In of New Trustee
Dave Trzcinski swore in Kathy Finan as a Trustee of the Library Board.
Approve Minutes of the Regular Board Meeting of June 20, 2018
Dave Trzcinski made a motion to approve the Secretary’s Minutes of the June 20, 2018 Board Meeting. Kathy Branigan seconded. Motion carried unanimously.
Approve Minutes of the Executive Session of June 20, 2018
Steve Desmond made a motion to approve the Secretary’s Minutes of the June 20, 2018 Executive Session. Mary Lou Bareither seconded. Motion carried unanimously.
Correspondence
Library Director Sofianos read a card from Erin Ferguson, former trustee and board secretary, thanking the trustees and director for their parting gift and stating that it was an honor and a true pleasure to work on the board.
Library Director’s Report
Kathy Finan was appointed to the Board of Library Trustees at the July 9th Village Council Meeting for a term to expire June 1, 2021. Palos Garden Guild 1 worked with the Library Director on creating a butterfly garden behind the library. In the next few weeks, the library’s landscapers, Good to Grow, will be restoring the front stone path and weeding.
233 children are signed up for the Youth Services Reading Program and 125 adults are registered for the Adult Services Reading Program. Weekly activities are offered for the youth program members and adult members follow a Route 66 themed program with a weekly trivia contest. Teachers and parents of Koraes Elementary School visited the youth services department to check out books and register for the reading program. Genesis Darwent, who became part of the youth services staff in June, planned a kick off to tween/teen advisory group that will be held in mid-July.
The library’s auditor, Brian Zabel and Associates, began the library’s audit. The auditor will be sent the library’s appraisal which was recently completed by Industrial Appraisal. The building value figure (not including land) is $1,280,330.00. Industrial Appraisal compiled an inventory of all property within the library that is over $500 for insurance purposes and equipment tracking.
The concrete outside the front entrance was installed and the railing for the ADA ramp is in the manufacturing process. Heritage Technology Solutions installed ceiling speakers in the meeting room. The parking lot was sealcoated and striped. The bike rack was removed creating an additional parking space and will be relocated to the other side of the library. Library staff has received compliments on the improved parking lot.
The library’s annual report was submitted to the Illinois State Library on June 29th. Visits, program attendance, material loans and eBook downloads have increased from last year. Mary Lou Bareither noted that a few of the numbers in the FY 2017-18 IPLAR summary may have been transposed. Library Director Sofianos will correct the numbers before the report is placed in the library’s public file.
Review of the Monthly Financial Report
The Board reviewed and discussed the payment of bills. Steve Desmond made a motion to approve the payment of bills for June 21 through July 18, 2018 in the amount of $56,936.74. Kathy Branigan seconded. Vote was taken by roll call and motion carried unanimously.
The Board reviewed and discussed the monthly statement for July 2018. Steve Desmond made a motion to approve the monthly statement for July 2018. Mary Lou Bareither seconded. Vote was taken by roll call and motion carried unanimously.
The Board reviewed and discussed payment to Reaching Across Illinois Library Systems (RAILS) for the EBSCO Database Package. Dave Trzcinski made a motion to approve payment to RAILS in the amount of $5,670.00 for the EBSCO Database Package. Mary Lou Bareither seconded. Vote was taken by roll and motion carried unanimously.
The Board discussed closing the CNB Bank & Trust Certificate of Deposit that matures on August 27, 2018. Steve Desmond made a motion to approve the closing of the CNB Bank & Trust CD in the amount of $20,832.92 and transfer the funds to the Marquette Bank account. Mary Lou Bareither seconded. Vote was taken by roll call and motion carried unanimously.
Unfinished Business
The Board discussed moving the start time of the regular board meeting from 7:00 pm to 5:00 pm or 6:00 pm. Board motion and action concerning this issue will placed on the August meeting agenda.
New Business
Library Director Sofianos distributed a proposed Social Media Policy to the board. The Board discussed the policy and decided that more time was needed for review. Ms. Sofianos was asked to research the legal implications of removing public comments that the library deems hateful, obscene, or inappropriate.
Ms. Sofianos requested that the library be allowed to close on Friday, August 17th for staff to attend the SWAN Annual Library Conference that is being held at Moraine Valley Community College. Kathy Branigan made a motion to approve closing on August 17th. Mary Lou Bareither seconded. Motion carried unanimously.
Adjournment
Steve Desmond made a motion to adjourn the meeting at 8:05 pm. Mary Lou Bareither seconded. Motion carried unanimously.
https://www.palospark.org/AgendaCenter/ViewFile/Minutes/_07182018-727/
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