Village of Palos Park Board of Commissioners met June 11.
Here is the minutes provided by the Commissioners:
The Board of Commissioners of the Village of Palos Park, Cook County, Illinois held its regular meeting on Monday, June 11, 2018. Mayor Mahoney called the meeting to order at 7:30 p.m. Answering to roll call were Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney. Commissioner Reed: was not in attendance.
Also in attendance were Marie Arrigoni, Village Clerk; Rick Boehm, Village Manager; Tom Bayer, Village Attorney; Lauren Pruss, Community Development Director; Michael Sibrava, Public Works Director; Barb Maziarek, Finance Director; Joe Miller, Police Chief; Mose Rickey, Recreation & Parks Director; Kathy May, Administrative Analyst; and Cathy Gabel, Deputy Clerk.
APPROVAL OF MINUTES OF THE REGULAR COUNCIL MEETING HELD ON MAY 14, 2018: Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to approve the minutes of the Regular Council Meeting held on May 14, 2018 as presented.
On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney NAYS: -OABSENT: -1- Commissioner Reed
RECOGNITIONS/PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS: PALOS LIONS DONATION TO SPECIAL OLYMPICS ILLINOIS: The Palos Lions Club presented a check to the Palos Park Police Department for Special Olympics Illinois. The Palos Park Police Department participated in the Dunkin Donuts Cop on Top fundraiser benefiting Special Olympics Illinois. The event raises monies and awareness of Special Olympics Illinois for the upcoming Law Enforcement Torch Run which is the single largest year-round fundraising event. Mayor Mahoney and the Village Council thanked the Lions Club for their support of such a worthy organization.
LIBRARY REAPPOINTMENT: Library Board members are appointed to serve four year terms with the option of being reappointed at the conclusion of the term or appointed to complete the term of a vacancy. Mayor Mahoney entertained a motion to reappoint Dave Trzcinski for a term to expire June 1, 2022.
Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to approve the reappointment of Dave Trzcinski for a term to expire June 1, 2022.
On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Polk, Milovich-Walters, Pavlatos, and Mayor Mahoney
NAYS: -0
ABSENT: -1- Commissioner Reed
HEARINGS: None
CONSENT AGENDA
All items on the consent agenda are routine or have been brought forward at the direction of the Board of Commissioners and will be enacted with one motion. If discussion is desired, that item will be removed from the consent agenda and considered separately.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk to:
A. ratify payment of invoices on the Warrant List dated May 28, 2018 in the amount of $71,328.17
B. ratify approval of the Community Association Institute - Illinois Chapter Raffle License and Raffle Manager Bond Waiver Request for raffle held on June 5, 2018 at Cog Hill Golf and Country Club
C. pass a resolution authorizing the Village Clerk to make certain closed session minutes available for public inspection - First Review 2018 – the resolution states the Village has reviewed closed session minutes and determined that a need for confidentiality still exists as to the executive session minutes set forth on Exhibit.
D. adopt an Ordinance ascertaining the Prevailing Rate of Wages for laborers, mechanics, and other workers employed on public works projects in the Village of Palos Park – this ordinance requires the Village to investigate and verify the prevailing rate of wages to be paid for work on public works and post or keep available its determination of such prevailing wages as well as file a certified copy with the Illinois Department of Labor no later than July 15
E. approve payment of membership dues to Southwest Conference of Mayors in the amount of $5,500.00 for Fiscal Year 2019 (July 1, 2018 – June 30, 2019)
F. approve Palos Fine Arts Concert in the Park Raffle License and waive Raffle Manager Bond for raffle to be held Thursday, June 21, 2018
G. approve payment of invoices on the Warrant List dated June 11, 2018 in the amount of $105,677.21
H. approve the Supplemental Warrant List dated June 11, 2018 for manual checks, payroll, and recurring wire transfers in the amount of $443,179.57
On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney
NAYS:-0
ABSENT: -1- Commissioner Reed
OLD BUSINESS: None
BOARD, COMMISSION AND COMMITTEE RECOMMENDATIONS: INFORMATION & UPDATES: PORTION OF 90TH AVENUE VACATION IMMEDIATELY NORTH OF 125TH STREET: Mayor Mahoney entertained a motion to continue application PC 2018-01 vacating a portion of 90th Avenue, immediately North of 125h Street (Olivera -8920 West 12.5" Street, and Gloodt- 12500 South 90" Avenue) to the July 9, 2018 Village Council meeting.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to continue application PC 2018-01 vacating a portion of 90th Avenue, immediately North of 125th Street (Olivera - 8920 West 125th Street, and Gloodt – 12500 South 90th Avenue) to the July 9, 2018 Village Council meeting, On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney
NAYS: -0.
ABSENT -1- Commissioner Reed
COMMISSIONER OF PUBLIC WORKS AND STREETS/RECRCATION & PARKS, NICOLE MILOVICH-WALTERS: PREPARATION OF BIDDING DOCUMENTS FOR IDOT: Commissioner Milovich-Walters reported Public Works would like to implement the budgeted pavement improvement program for 2018 using $180,000.00 from the Motor Fuel Tax (MFT) Budget, $320,000.00 from the 1/2 % Sales Tax Budget, $100,000.00 to be borrowed from the Water Fund and $75,000.00 to be borrowed from the Sewer Fund. The Water Fund will be repaid over 4 years using $25,000.00 from the 12 % Sales Tax Fund. The Sewer Fund will be repaid over 3 years using $25,000.00 from the 1% Sales Tax Fund. A list of streets under consideration has been prepared but a final determination will be made when bids come in, Staff recommends approving the request to prepare plans and bidding documents, seek approval from IDOT and then go out to bid for the 2018 MFT Pavement Program.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to approve the preparation of plans and bidding documents to be approved by IDOT and then go out to bid for the 2018 MFT Pavement Program.
On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Milovich-Walters, Polk, Paviatos, and Mayor Mahoney
NAYS: - -
Absent:-1- Commissioner Reed
2018 WATER MAIN LEAK SURVEY: The Illinois Department of Natural Resources requires the Village to report Lake Michigan water usage on an annual basis for the purpose of reducing the amount of unaccounted water flow. Palos Park has maintained a low number however, as our water main ages the Village needs to be more vigilant in its efforts to determine locations where water is being lost through defects in the water mains, fittings, or hydrants. Public Works is seeking approval to have 24,5 miles of pipe surveyed for leaks which is approximately 50% of our system. Public Works requested proposals from three companies that have worked in our area for a 2018 Water Main System Leak Survey. The Village received two proposals back. M.E. Simpson who did the 2014 leak survey for the Village submitted an all-inclusive cost of $5,925.00. Associated Technical Services (ATC) who typically does our emergency leak locates submitted a proposal of $3,930.00 with an additional $395.00 per main leak found and $95.00 per hydrant or valve leak found. Based on the 2014 survey with 5 leaks found, the ATC proposal would be approximately $5,905.00. Based on their past experience with M.E. Simpson, Public Works would prefer to award the leak survey to them. Monies would be paid from the Water Fund under yearly maintenance items.
Commissioner Milovich-Walters moved, seconded by Commissioner Polk to award the 2018 Water Main Leak Survey to M.E. Simpson at a cost of $5,925.00.
On the call of the roll, the vote was as follows:
AYES -4- Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney
NAYS: -0.
ABSENT: -1- Commissioner Reed
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COMMISSIONER OF BUILDING & PUBLIC PROPERTY, G. DARRYL REED: BUILDING DEPARTMENT REPORT: In Commissioner Reed's absence, Mayor Mahoney reported the Building Department issued forty-five (45) permits from May 9, 2018 - June 5, 2018 resulting in $10,233.75 in fees. Sixty-three (63) inspections were completed during this time, no occupancy permits issued and no exaction fees collected.
PALOS PARK BIKEWAYS AND TRAILS PLAN RESOLUTION:
The Bikeways and Trails Plan is a plan which aims to identify short-term and long-term bikeway projects that will lead to a comprehensive connected network to enable safe and comfortable travel by bicycle throughout the Village and serve as a guide to future infrastructure improvements relating to bikeways and trails within the Village. The Bikeways and Trails Plan was considered at the May 14, 2018 Village Council meeting, At that meeting, the Council voted to authorize staff to prepare a resolution adopting the Bikeways and Trails Plan with three members voting yes, zero members voting no, and two absences.
Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to pass a resolution approving the Village of Palos Park Bikeways and Trails Plan.
On the call of the roll, the vote was as follows:
AYES: -4- Commissioners Polk, Milovich-Walters, Pavlatos, and Mayor Mahoney NAYS:-0ABSENT: -1- Commissioner Reed
COMMISSIONER OF PUBLIC HEALTH AND SAFETY, DANIEL POLK POLICE ACTIVITY REPORT: Commissioner Polk reported the Police Department received 2,490 calls for service from May 14, 2018 through June 10, 2018. Palos Park Police also issued 118 adjudication tickets, 55 traffic tickets, 92 written warnings, 66 verbal warnings, completed 36 case reports, arrested 21 adults, 1 juvenile, 7 impounds, 28 senior checks, 64 citizen assists and 18 community contact hours.
SUMMER IS PEAK TIME FOR CAR BREAK-INS: Summer time is a peak time for car break-ins. Commissioner Polk offered a few reminders to residents: lock your car doors, close windows and sun roofs, get an alarm and set it, do not leave keys in the car, hide your valuables, stash items in your trunk while shopping and always park under parking lot lights.
BIKE HELMETS: The Palos Park Police Department is distributing bike helmets to children as part of the National Children-N-Safety Program. Head injuries and falls from bicycles are often times the main reason children visit emergency rooms during the summer months. Helmets can be picked up at the Police Department, 8999 W.123" Street between the hours of 9:00 a.m. and 5:00 p.m. Monday - Friday.
COMMISSIONER OF ACCOUNTS AND FINANCES, JAMES PAVLATOS: Commissioner Pavlatos had no formal report this evening.
MAYOR'S REPORT:
CREATE PROJECT: Mayor Mahoney reported the US Department of Transportation has award a $132 million grant to pay for a project that will help alleviate rail congestion around 75" Street near the Dan Ryan Expressway. More than 80 Metra and freight trains intersect this area each day. The project will consist of creating railroad flyovers, a vehicular underpass and new tracks to separate several freight and passenger rail lines with the hope of improving travel times for Metra, Amtrak and the freight lines. One of the outcomes of this project will be that Metra trains on the Southwest Service line will terminate at the LaSalle Street Station which has more capacity than Union Station.
CLERK'S REPORT: Clerk Arrigoni had no formal report this evening.
MANAGER'S REPORT: AT&T CELLULAR SITE RETENTION OFFER: Manager Boehm reported the Village of Palos Park approved a Fifth Amendment to a Site Lease Agreement with AT&T for the water tower located at 9540 W. 123rd Street on October 26, 2015. The Fifth Amendment extended the lease from 2021 to 2045, increased rent to be paid and allowed the company to make antenna modifications without the need for additional lease amendments. AT&T is allegedly reviewing all existing sites for consolidation. The Village of Palos Park site is up for consideration to eliminate its use. The proposed new agreement would reduce the rent from the current $19,000.00/year to $12,696.00, decrease the escalator from 12% every 5 years to 8% every 5 years, extension of lease from 2045 to 2050 and a request for expansion on the premises. An alternative is a one-time lump sum payment of $175,000 for a 50 year term or some lessor amount if the term is shorter similarly with a three year payment; $198,000 for a 50 year lease or some lessor amount if the term is shorter. It was noted that by rejecting the offer, it could mean that AT&T will end its lease in 2020.
Commissioner Polk moved, seconded by Commissioner Milovich-Walters, to reject the AT&T Cellular Site Retention Offer as found in the May 2, 2018 letter from AT&T/Md7, LLC.
On the call of the roll, the yote was as follows:
AYES: -4- Commissioners Polk, Milovich-Walters, Pavlatos, and mayor Mahoney
NAYS: -0
ABSENT: -1- Commissioner Reed
CITIZENS AND VISITORS COMMENT PERIOD: Maria Rogers - Mrs. Rogers expressed her appreciation to Mayor Mahoney, Chief Miller, the Palos Park Police Cadets and others that helped and attended the Annual Memorial Day Ceremony at Palos Oak Hills Cemetery.
ADJOURNMENT OF REGULAR COUNCIL MEETING: There being no further business, Commissioner Milovich-Walters moved, seconded by Commissioner Polk, to adjourn the meeting at 8:23 p.m.
Upon voice vote, the motion passed with 4 yes votes.
AYES: -4- Commissioners Milovich-Walters, Polk, Pavlatos, and Mayor Mahoney
NAYS:-0
ABSENT: -1- Commissioner Reed
https://www.palospark.org/AgendaCenter/ViewFile/Minutes/_06112018-713
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