Village of Sauk Committee of the Whole Met Oct. 6.
Here is the minutes provided by the committee:
CALL TO ORDER
▪ Roll Call
CALL TO ORDER
Mayor Burgess called the Committee of the Whole Meeting to order at 7:02 p.m.
▪ Roll Call
On Roll Trustees Bell, Brewer, Grant, Jasinski, Todd, Williams
Others in Attendance: Village Clerk, Marva Campbell-Pruitt, Village Administrator, Jerry Hurckes
MOTION TO RECESS TO EXECUTIVE SESSION
There was no Executive Session
MOTION TO RECONVENE
PRESENTATIONS
Sikich was not in attendance to provide an update on the forensic Audit. They will be re-invited.
Lumena Energy Solar Program and Space Allocation - Kevin Posey, Vice President of the Company and a staff person, provided an outline of the presentation and the varying options the company offers. The program provides low-cost energy options to homeowners and businesses. They provide solar panels. There are tax incentives up to 30% tax credits for those utilizing solar panels starting in November. There are opportunities for properties installing panels to note an increase in value up to $17,000.00.
The second part of the presentation discussed the givebacks to communities. Each home using the services would serve to bring in rebates to the Village. They will donate funds to the Village. WS Inc. will partner to develop a warehouse to offer 150 employment opportunities for residents. He stipulated the space needs (50,000 sq. ft) to create and operate the warehouse. There are opportunities to increase student knowledge of solar technology and employment paths for future career goals. The solar panels will store energy for usage during power failures.
DISCUSSIONS
• A Supplemental Resolution for Improvement Under the Illinois Highway Code (221st Culvert Replacement)
• Mayor Burgess explained the intent and need for the resolution. The projected bid was fourteen thousand dollars short of the initial bid and thirty-six thousand dollars in contingency. The item will be brought to a vote at the next Board meeting.
• A Resolution Approving an Intergovernmental and Subrecipient Agreement for Coronavirus Relief Funds Between Cook County, Illinois, and The Village of Sauk Village, Illinois
• Mayor Burgess spoke to this item. $537,000.00 is the anticipated amount to be realized. Expenses must be kept through December. This item will be brought to a vote at the next Board meeting.
• A Resolution Approving an Intergovernmental Agreement for the Provision of Environmental Health Inspectional Services
• Mayor Burgess spoke to this item. He clarified that Cook County provides this service. This item will be brought to a vote at the next Board meeting.
• Referendum/Ordinance to place a Question of Public Policy on the April 6, 2021 Ballot Requesting Legal Voters in the Village of Sauk Village to Determine whether the Village Should Pursue its own the United States Postal Zip Code.
• Clerk Campbell-Pruitt justified requesting a dedicated zip code for the Village to offset the need for residents to get certified of proof that they resided in Sauk Village, rather than Chicago Heights. The parameters required will be explored. It was recommended to communicate with the Postal Office for their requirements. This item will be on the agenda for approval to conduct further research to move forward.
• Municode Estimate for Agreement for Supplement No. 2 to Code of Ordinances
• Clerk Campbell-Pruitt provided the Agreement for the Municode Supplement. She will request a formal document for approval at the Board Meeting. Trustees asked for figures on an agreement to send ordinances for codification quarterly. The amount of the Agreement is less than the amount budgeted for fy 2021. The Clerk will bring back rates for quarterly codifications. Acceptance of the current Agreement will be on the agenda for approval at the next Board Meeting.
• Resolution and Agreement to contract with Paylocity
• Mayor Burgess addressed the quote, Agreement, and resolution. The request for greater communication was addressed by pin-pointing the language already in the contract. This item will be brought to a vote at the next Board meeting.
• Halloween Hours /Trunk or Treat
• Mayor Burgess asked for a consensus for Trick or Treat. All Trustees agreed. The hours will be 4:00 p.m. – 7:00 p.m. Trunk or Treat was considered and approved. Everyone must wear a regular mask in addition to costume masks. It would be strictly an outdoor affair. Logistics will be worked out. After discussion, it was decided that the Library events the same day would not compromise either event. Trunk or Treat will be at noon.
• Comcast Cable Contract
• Mayor Burgess stated the Village Hall and Community Center would incur costs for basic services going forth. The total amount is unknown. Comcast promised to provide greater support to Village activities.
• RFP for Inspections
• Adm. Hurckes presented the document for review by the Trustees. Changes and comments were sought.
• Review of the Ordinance for positions to include the PW Director.
• Adm. Hurckes discussed the need to approve the Ordinance. It is to be noted that the Ordinance needed the language, “Amended.” It is uncertain if new positions would be required and added later. The attorney is researching. The Village Clerk will add “Amended” to the Ordinance. This item will be brought to a vote at the next Board meeting.
• Hydrants and Tree Cutting Updates
• Mayor Burges addressed the Union Agreement for repair or replacement for twenty fire hydrants. He was uncertain of some of the language of the memo. Tree cutting was not included in the memo.
• Adm. Hurckes stated that the engineer is considering the dollar amount for twenty hydrants. Until then, staff will attempt to fix hydrants. Bidding for $140,000.00 is an estimate. The cap would be for twenty hydrants. The $120,000.00 is from CN's promised funds for tree cutting; the other funds were included in the budget.
• Motorola Star Cam
• Chief White discussed the need to re-author the previously approved resolution and Agreement. He provided an update of the system. The update is because the original proposal stated no need for down payments. The company could not finance the Village, as noted in the prior arrangement. The Village is asked to pay fifty percent down. An amended version was developed. Chief White, CalComm, and its director met to look at structural agreements for consideration of upfronting the funds for the Village and spread the funds over five years. He requested permission to negotiate another arrangement. It would require another resolution and Agreement. Details and interest, if any, must be decided. Star Cam cameras would be linked to those used by ESDA. A trustee asked if there was another bucket where the funds could be generated? The DEA funds are committed to new vehicles. Therefore, it is not an option. He also shared that other undecided commitments were requiring the funds budgeted to remain as presented. A timeline was presented. Mayor Burgess offered to research the use of funds from the COVID Grant.
PUBLIC COMMENT
• D. Miller commented on the Library Halloween events and its intentions. She provided logistics for the planned events.
• J. Cast discussed her chagrin with the Treasurer’s talk, and that Trustees were unable to speak.
• A. Coleman asked if the budget had been passed and when would plans start for the next.
• P. Couch appealed to Trustees to speak louder and use the microphones.
• F. Harvey spoke of a resident’s disrepairs on his property and the need to satisfy residents.
• L. Washington spoke of residents who are displeased with the Mayor’s and Trustee’s lack of responsiveness and stated one inspector does not meet the residents' needs. The disrepair of curbs.
• L. Saunders spoke of the timing of the boil order that occurred a week after the water outage.
Mayor Burgess’ Responses
• Forensic Audit will be updated soon.
• The next budget should start before April 2021
• The Trustees heard the comments for mic usage
• Public Comment is not for announcing campaign efforts
• The Village Adm and the Mayor are available, and he shared how to communicate with Trustees or how to leave a message.
• Discussed the tenets of the boil order
GENERAL COMMENTS FROM MAYOR & TRUSTEES
• Trustee Williams thanked Ms. Miller for clarifications for the Halloween events; she announced the calendar, the food dropbox schedule and location, and that her phone number was on all documents. She asked about the boil order and notifications.
• Trustees Bell, Grant, and Todd had no comments
• Trustee Brewer advised that there was a water main break and informed that Sauk E-News generally provide information; she spoke of the Treasurer’s Talk, and the warning received. She expressed her concern that the Trustees were lumped together. She asked that the Treasurer reconvene and allow the Trustees to communicate.
• Trustee Jasinski reiterated that residents should contact the Trustees and attend meetings to address concerns.
• Mayor Burgess clarified the pipe under I-394 was replaced, not busted. The pressure was lost and created an issue; he thanked all involved in the Corn & Dog Roast and the Movie Night; he discussed the need to complete the Census and the need to register to vote.
ADJOURNMENT
Mayor Burgess called for a motion to adjourn at 9:04 p.m.
Trustee Bell moved, and Trustee Williams seconded. The vote was unanimously approved
http://www.saukvillage.org/Minutes/2020/2020_October_Minutes.pdf
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