Village of Alsip Committee Met Feb. 8
Here is the minutes provided by the committee:
Mayor Ryan called the meeting to order at 7:30 p.m. Clerk Petzel called the roll with the following in attendance: Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy, Nava-Esparza and Mayor Ryan.
The Mayor asked to take items on the agenda out of order.
ORDINANCE AND LEGISLATION: Trustee Zielinski presented: 1) Discuss the legality of the special use permit granted to the property address 12400 S. Cicero Ave. in Ordinance# 2020- 07- 4. He referred to Zoning Ordinance# 90- 11- 152- 1, Article 20— Special Use, Part 2 - Procedures, Section 205 — Action by Board of Trustees which states after receiving the recommendations and report of the Plan Commission, the Board of Trustees shall, within 35 days, review the recommendations of the Plan Commission in whole or in part or may reject them in whole or in part, or the Board of Trustees may refer the matter back to the Plan Commission for further consideration. However, in the event the Plan Commission recommends against the issuance of a Special Use Permit, then it may be issued only upon the favorable two-thirds ( 2/ 3) vote of the corporate authority. There was discussion between Trustee Zielinski and Attorney Mike Cainkar questioning if the ordinance actually passed considering at the previous meeting it was stated in order for a Special Use Permit to be granted when Planning and Zoning denied it five (5) votes were required. Mr. Cainkar explained that he made a mistake in the meeting when that ordinance was passed with a vote of 4- 3 and he should have advised at that time five ( 5) votes were needed to pass the ordinance. The corporate authority is made up of the Mayor and the Board of Trustees. An ordinance is put up for approval, once adopted the Mayor and Clerk will sign, it is then posted in the hallway and then the minutes of the meeting are approved to show the ordinance was adopted and approved. For this case the Planning and Zoning Commission did not recommend approval of the case, it then went to the Committee Meeting for discussion where the company had representatives present that listed all the actions they were going to take to satisfy the concerns that were voiced. Following that Committee Meeting the attorney was advised there was a consensus to prepare on ordinance for the next meeting that outlined all the stipulations that were agreed upon at the Committee Meeting. They are then reviewed by the Building Commissioner and the Planning and Zoning Commission Chairman to make sure everything is covered. Then it is sent to the Mayor, the Clerk and whatever Committee members regarding the ordinance at hand so it can be placed on the agenda for approval. Being that this particular ordinance was indeed not passed because five (5) votes were needed the options of the Board would be to take no action (which the attorney did not recommend), the property owner should be notified that the special use permit was not properly granted. He thought the owner should be contacted and advise him of what happened and offered to write a letter to them. The whole process could be presented again before the Planning and Zoning Commission because what they proposed bore no resemblance to what they agreed to do in the ordinance to address all the concerns for the neighboring area. The Commission and public would then have a chance to grant or deny and have their concerns heard and then it would be put before the Board again. A consensus was taken to have the owner contacted by the Village to explain the oversight and ask for them to meet at another date with Planning and Zoning to reapply. The Building Commissioner said they have completed about 40- 50% of the work including the completion of the retention pond, the underground storm trap and are in the process of tying in all the storm drains and leveling the yard. The weather is slowing up the process and he would expect the project to be completed beginning of summer. MWRD was there and did accept the storm trap.
There has been some issues with the sanitary lines and we are working with them to reroute around them. Total they are going to be spending close to 4 million dollars for the total project and have already put in around 3 million. There is talk of adding to other building which would increase the total cost of the project.
Roll # 1: Voting" aye" were Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava58 Esparza.
Cook County Board President Toni Preckwinkle joined the meeting via ZOOM at 7:50pm. She presented a few updates: 1) The budget was passed in November. 2) Money was put towards the vaccine and contact tracing efforts, improving transit in the Southland and criminal justice reform. 3) She thanked the Village for their shared support in CARES Act resources. 4) March 12th is the deadline for more grant assistance from " Invest in Cook". 5) Mass vaccination sites have been opened in Tinley Park and Triton College. Another is scheduled to open at South Suburban College next week. She will ask the Public Health team to call the Mayor to discuss mobile vaccination sites for the seniors.
MAYOR' S REPORT: Mayor Ryan presented: Agenda 1) Administer the oath of office to Alsip resident Joan Ross as a new Planning & Zoning Commissioner after being appointed by Mayor Ryan with the consent of the Board of Trustees. Clerk Petzel administered the Oath of Office.
CLERK' S REPORT: Clerk Petzel presented: 1) Approval of Minutes of the July 8, 2019 Committee Meeting (previously presented for approval on the February 10, 2020 Committee Meeting Agenda) 2) Approval of Minutes of the July 29, 2019 Committee Meeting (previously presented for approval on the March 9, 2020 Committee Meeting Agenda) 3) Approval of Minutes of the August 12, 2019 Committee Meeting (previously presented for approval on the March 9, 2020 Committee Meeting Agenda) 4) Presentation of Minutes of the January 25, 2021 Committee Meeting. 5) Presentation of Minutes of the January 25, 2021 Special Board Meeting. 6) Presentation of the January 2021 FOIA Report. There were 21 requests. 6) All the paperwork has been submitted so early voting would be secured at the Village Hall.
Motion to approve items# 1- 3 on the Clerk' s report made by Trustee McLawhorn; seconded by Trustee Zielinski.
Roll# 2: Voting " aye" were Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava87 Esparza. Motion carried 6- 0.
PUBLIC FORM: No one came forward.
FINANCE REPORT AND INFORMATION TECHNOLOGY: Trustee McLawhorn presented: 1) List of payroll and accounts payable. 2) The next budget meeting will be February 22, 2021 at 6:00 pm.
FIRE DEPARTMENT REPORT: Trustee Murphy presented: 1) No report.
POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) Presentation of the Police Department January 2021 Monthly Activity Report. 2) Congratulations to Lieutenant Val Emich on her graduation from Northwestern School of Police Staff & Command (Class 488). 3) Congratulations to Officer Heather Fane who graduated from the Chicago Police Academy on Friday February 5th.
PUBLIC WORKS AND BOAT LAUNCH REPORT: Trustee Juarez presented: 1) Presentation of the Public Works Department January 2021 Monthly Activity Report. 2) Request approval to extend contract for parkway tree trimming services with D-Ryan Tree Service to prune approximately 553 trees in an amount not to exceed $ 27, 000. 00. This will be for one section of David Estates and Laramie Square II. 3) The Mayor thanked the Public Works staff or all the hard work and long hours with snow removal.
SEWER AND WATER: Trustee Nava- Esparza presented: 1) REQUEST APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS, AUTHORIZING A LOAN AGREEMENT WITH THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY UNDER THE PUBLIC WATER SUPPLY LOAN PROGRAM. The 2.6 million dollar is placeholder amount to allow the Village to borrow up to without exceeding the said amount. This will ensure that we can continue with the project if a bid comes in higher than expected. The Board will have a vote on the exact amount once the bids are in. The SRF interest loan amount is at 1.35%. 2) Presentation of the Water Department January 2021 Monthly Activity Report. 3) There were two recent water main breaks. One involved ComEd and they are doing work on that area. The other break along 119' Street has been repaired.
BUILDING AND HEALTH REPORT: Trustee Zielinski presented: 1) Presentation of the Health Department January 2021 Monthly Activity Report. 2) Presentation of the Building Department January 2021 Monthly Activity Report.
HUMAN RESOURCES AND INSURANCE REPORT: 1) Update on the Sexual Harassment Training 2020. This is the first year that a policy was implemented and everyone was 100% compliant. The training portal is open now for the upcoming year and will expire on December 15, 2021. This will give everyone ample time to complete the training. Everyone will complete the same training with the exception of the elected officials who will have their own training. 2) The Mayor updated there was a candidate they liked and there were supposed to be a couple more interviews for the HR Manager position coming up.
REPORTS OF SPECIAL COMMITTEES
ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) She attended a virtual meet and greet facilitated by the Chicago Southland Chamber of Commerce. The next one is scheduled for March 4t", 2021.
VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) Request for approval to award the contract to remove, prep and install all existing common area carpet including, but not limited to, hallways, stairs, vestibules and passage ways at the Alsip Heritage I and Alsip Heritage II complexes to Affordable Flooring LLC in an amount not to exceed $ 227, 860. 00. They were the lowest, qualified bidder. Once approved they would like to start on February 22° d. 2) The Mayor met with a family member of a tenant that is facing possible eviction. He is working on an RFP for the management company. Currently Zeiler Management is working on a month to month contract. In that contract there is a clause under item G to institute and prosecute actions to evict tenants, recover rents and obtain any possession of a unit in the name of the Village, provided that any attorney employed by Zeiler shall have the approval of the Village. Ultimately the Village has the say as to if someone will be evicted unless the committee opts to say the management company handle in our best interest. This particular case is because they have a 17 year-old living with them which violates the lease stating no one can live there under the age of 55 unless they are a certified caregiver. This has nothing to do with the rent not being paid. This has been an ongoing problem and the management company has asked for the 17 year- old to move out and he has not moved out. Rodger Early' s recommendation was to support Zeiler Management' s decision to evict the resident. Trustee Jaurez was not in agreement. Trustee Dalzell was in the opinion that we hired the company to manage our asset and should not be changed now. 3) The clubhouses were opened at both complexes to 25% capacity. Heritage II has opted to not use them until everyone is comfortable with regards to the current pandemic.
PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Presentation of a list of licenses dated January 25, 2021 through February 5, 2021.
PRESENTATIONS, PETITIONS, COMMUNICATIONS: Trustee Murphy presented: 1) He received a call from a business owner that he received a call claiming to be from the Alsip Police.
The Police and Fire Departments do not solicit donations over the phone. This is scam so please do not make any donations.
LINFINISHED BUSINESS: There was none.
NEW BUSINESS: There was none.
ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Juarez.
All in favor; none opposed. Motion carried. Meeting adjourned at 8: 30pm.
https://villageofalsip.org/wp/download/02%20February%202021/February%2008%20Committee%20Meeting/2021%2002-08%20Committee%20Meeting%20Minutes.pdf
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