South Cook News

Village of Alsip Committee Met March 29.

Here is the minutes provided by the committee:

Mayor Ryan called the meeting to order at 7:31 p.m. Clerk Petzel called the roll with the following in attendance: Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy, Nava- Esparza and Mayor Ryan.

BID OPENING: INSURANCE 1) There was one bid received from Horton out of Orland Park, IL. General Liability/ Public Official Liability/ Law Enforcement Legal Liability/ EPLI/ Auto/ Umbrella is a cost of $315,775.00. Worker' s Compensation is a cost of $453,347.00. Total cost of all coverages is $769,122.00.

MAYOR' S REPORT: Mayor Ryan presented: Comments: 1) On March 22nd our new HR Manager, Charles Carrell started. He is doing a great job so far and Shanee Hunter did offer to still help if needed. 2) The Village Wide Clean Up Day is April 24th from 9am- noon. Anyone interested in volunteering should reach out to Becky Smith.

CLERK' S REPORT: Clerk Petzel presented: 1) Presentation of the February 2021 IDOT Motor Fuel Tax Allotment in the amount of$52,676.37. 2) Presentation of Minutes of the September 28, 2020 Committee Meeting. 3) Presentation of Minutes of the October 13, 2020 Committee Meeting. 4) Presentation of Minutes of the October 26, 2020 Committee Meeting. 5) Presentation of Minutes of the November 9, 2020 Committee Meeting. 6) Presentation of Minutes of the November 30, 2020 Committee Meeting. 7) Presentation of Minutes of the February 22, 2021 Committee Meeting. 8) Presentation of Minutes of the March 8, 2021 Committee Meeting. 9) Presentation of Minutes of the March 8, 2021 Special Board Meeting. 10) Presentation of the February 2021 FOIA 29 Report.

PUBLIC FORM: No one came forward.

FINANCE REPORT: Trustee McLawhorn presented: 1) List of payroll and accounts payable. 2) Presentation of the February Finance Report. Joyce Tucker led the discussion. The revenue brought in for the month of February $2,151,370.00. There were expenses of $1,496,303.00. We are roughly $600,000.00 ahead for the month of February. 3) Presentation of the ARA FFRCA Extension. Ms. Tucker led the discussion. This extension will allow for paid sick leave like the leave that was available from March to December of last year. There are some changes from the previous act. Leave will be granted for getting the COVID vaccine and recovery from the vaccine if there were any side effects. We will only get credit for the Medicare portion of our social security payments at 1. 45% as opposed to the social security credit we were receiving. The bank will reset on April 1 St so everyone gets 80 hours of paid sick leave. She didn't see a benefit to the Village and has currently opted out with Paylocity because they needed an answer by April 1st Should the Board decide to approve she can adjust with Paylocity. 4) Presentation of the MCOA Addendum for Ambulance Collections. Ms. Tucker led the discussion. The Fire Department wants to change from their current third-party collector to MCOA which handles our collections for violations, parking tickets and red light violations. They already interface with our current ambulance billing company. An addendum was provided for the current contract. They charge the Village 25% of whatever they collect. There are no other fees associated with them. 5) Presentation of the Lease vs Buy— Clerk' s Printer. Ms. Tucker led the discussion. The current lease was $27,000 over a 5- year period. She did comparisons with the number of copies in both black/white and color. Proven IT and Copier Dynamics both submitted quotes for us to buy. Her recommendation was to purchase versus lease with Copier Dynamics. Proven IT would bill on a quarterly basis based on the copies that were used. Therefore their monthly cost is higher and could vary based on the number of copies done. Copier Dynamics includes the copies in the monthly price and has also agreed to bucket any unused copies from other departments in the Village. It would be roughly about 130, 000 copies between the Police, Clerk's Office, Public Works and Fire. The machines would be purchased. The cost would about $383.00 a month for the maintenance after that purchase. There is considerable savings to go this route. The cost of the new machine will be $10,180.00. 6) Presentation of the TimeClock Plus implementation. Time Force has informed that they will no longer be supporting their cloud- based product as of June 30'. There has been many discussions on how to implement TimeClock Plus. For the month of July paper timesheets would be used for the Village Hall and Public Works employees to give time to get the new system up and running. Biometric systems were not recommended. The go live date would be August 1St. Using this process will save $3,400.00 from the original quote. Police and Fire could begin using the system in December and January. The cost for about 60 employees would be $10,590.00. The annual fee would be roughly $3,400.00. Once everyone is one is on the system the annual fee would be $8,400.00. We pay roughly $3,600.00 each for Aladtec for Police and Fire. Time Force is roughly $177.00 a month. This will be pretty equivalent to what we are paying now for three different systems. Implantation would start around June 1st

FIRE DEPARTMENT REPORT: Trustee Murphy presented: 1) Request to place a packet for bidding for a mini- squad as proposed for this upcoming budget year. The current lead time is about 9 months out. It will be used for various types of calls and will reduce the wear and tear on the engine. This will be a lighter duty truck which will also help with the damage to the roads. Also, if there are back to back calls right now we have to depend on back up from another municipality. 2) Request to place a packet for bidding for a replacement ambulance. The Chief explained the current ambulance has a 20 year- old box, the chassis is 10 years old and was due to be replaced last year. The current lead time is about 10 months. The maintenance costs are adding up. 3) Discussion of creating an ordinance for cost recovery of extinguishing systems for solar panels (PV systems). The Chief spoke with the Building Commissioner and there are roughly 90 houses that have solar panels. More are being added weekly and some commercial buildings are adding them too. If those panels catch on fire there is a way to disconnect the power from the roof to the building. There is nothing to take care of what is on the rooftop itself. There is a product called PV Stop that comes from Australia. They are marketing in the United States right now. They are about 4-5 years ahead of us when it comes to the solar panels. They are seeing daily incidents of the system failing. Without the PV Stop there is no way to extinguish the panel if it catches fire if the sun is out and supplying power to the panel. This ordinance is proposing that any new contractor that comes in town for a solar panel system is assessed that$ 450. 00 to cover the PV Stop product. It is unknown how many incidents there will be over time. If the price of the product changes over time it can be changed. The commercial buildings will most likely require more than one unit. It would be required that the business would have at least one unit of PV Stop on hand to cover at least on line of the solar panels. The amount of what had to be on hand would be based on the size of the solar panels. The product will not damage the panels. 4) Discussion on sending truck 2014 to Seagrave sooner to have the hydraulic valve rebuilt. The ladder truck is 19 years old this year. The valve was built in Sweden with the technology available then. Over time with use it warps. The valve has been rebuilt twice at approximately $7,000.00 each time. The valve will need to be retrofitted. The parts right now are at a 5 month lead time. The truck is not out of service at this time.

POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) Presentation of the Police Department 2020 Annual Activity Report. The Federal Use of Force Certification was granted on December 17, 2020 from the Illinois Association of Chiefs of Police. There are 5 certified Bike Officers. A Traffic Unit was implemented. Officers Kenny, Gonzalez, Saele, Howell, Goldsmith and Forsyth received awards for the Alliance Against Intoxicated Motorists (AAIM). Officers Pantoja, Reilly, Brongiel and Saele became Field Training Officers. Officers Thompson and Jensen implemented the Truck Enforcement Program. There were 950 total accidents, zero fatalities and one accident reconstruction. Officer Reilly is a Certified Accident Reconstructionist. Officer Goldsmith, Sergeant Raney and Lieutenant Emich are Certified Accident Investigators. Lieutenant Emich and Officers Merlo, Pantoja, Jensen, Haleem, Gonzalez and Wildner make up the Crisis Intervention Team (CIT). The CIT handled over 100 cases this year. The Department is comprised of the following: Chief Miller, Deputy Chief Schuldt and Administrative Assistant Deb Dalzell and Information Technologies Manager Brian Massari; the Patrol Division is headed by Lieutenant Mikos who leads Sergeants Gutierrez, Spencer, Rezny, Raney and Dollear and Patrol Officers Brongiel, Tyszko, Reilly, Bires, Puente, Pantoja, Saele, Slawecki, McIntyre, Hayes, Gonzalez, Kenny, Klopp, Thompson, Jensen, Wildner, Forsyth, Howell, Goldsmith, Haleem, Stevens, Pedzimaz and Fane; the Investigations Division is headed by Lieutenant Gutowski with Investigators Kelly, McKinney, Hiemerdinger, Yodelis and Mikolacizak; Crime Prevention is led by Officer Merlo who handles the neighborhood watch, is the business safety liaison, gun safety lock, crime hazards, fee applicants, National Night Out, Coffee with a Cop, drug takeback, elderly service officer, false alarm, Smart 911, internet safety, home security, crime free housing and citizen/business survey programs; Evidence Technicians are Officers Slawecki, Brongiel, Forsyth, Merlo, Pantoja, Reilly and Tyszko; K-9 Unit is Officers Knox and Goldsmith; Gun Range is made up of Lieutenant Mikos, Deputy Chief Schuldt and Officers Bires, McKinney and Stevens; the Records Department is made up of Dawn Maier and Rebecca Keating; Community Service Officers are M. Szwagiel, F. Flores Jr. and T. Robinson. Promotions included Valerie Emich to Lieutenant and Michael Dollear to Sergeant. New hires included Officers Pedzimaz and Fane. There were 27,934 calls for law enforcement calls for service, 1,156 warning citations, 1, 298 state citations, 3,479 traffic stops, 4 overdose saves, 367 misdemeanor arrests and 50 felony arrests. The future programs planned are the Illinois Law Enforcement Program, Alsip Police Department Mobile App and the House Bi113653 Police Reform Bill. In 2020 of the 27,934 calls for service force only had to be used 50 times resulting in less than 1% of all calls. No deadly force was used. Six officers were injured and to seek medical attention due to actions of offenders. No incidents of response to resistance or aggression involving off-duty personnel. All sworn employees received yearly training on APD Policy 320 (Use of Force). All use of force incidents have a three tier review that first goes to the officer' s Sergeant, then is reviewed by the Lieutenant of Patrol and finally the Deputy Chief. 2) The request to purchase four(4) Dodge Ram Trucks in the amount not to exceed $118,000 ($29,500 each) from Thomas Dodge. Thomas Dodge is the lowest price and holds the State Contract for Illinois and Indiana is part of the Suburban purchasing Co- op. The approximate outfitting cost will be $10,000 per vehicle depending on what can be salvaged from other vehicles.

PUBLIC WORKS AND BOAT LALTNCH REPORT: Trustee Juarez presented: 1) Request approval to purchase twenty ( 20) trees through the Northwest Suburban Tree Consortium, in an amount not to exceed $14,000.00. Cost includes the installation/ planting of trees and mulch. 2) Request approval to hire two (2) temporary part- time employees for the Boat Launch at $11.00 an hour. 3) Request approval to hire six (6) temporary full-time employees for the Public Works Department to work the summer season at $11.00 an hour for fourteen weeks. 4) The Mayor thanked Mike Fraider and Dan Tryban for going over the weekend to get the boat launch ready for a fishing tournament that took place. Regular launch fees were paid.

SEWER AND WATER: Trustee Nava- Esparza presented: 1) Discussion of the request for authorization to purchase a 45kVA Generac Mobile backup generator through Sourcewell cooperative purchasing contract at a cost not to exceed $28,181.40. 2) Request for approval to hire four (4) full time seasonal personnel for a period not to exceed fourteen (14) weeks at $11.00 per hour.

BUILDING AND HEALTH REPORT: Trustee Zielinski presented: 1) Request for approval to hire two (2) full time Summer Personnel for a period not to exceed fourteen (14) weeks at $11.00 per hour. 2) Request for approval for a variance for a 6' high fence in front of the building line at 12450 South Mansfield Avenue. It is a corner lot and there is a neighbor' s driveway would be impacted by the fence at one side. It will be a chain link fence so you would be able to see through it. The provided plat of survey didn't answer all questions about placement. It will be discussed more with the Building Commissioner.

HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: 1) No report.

REPORTS OF SPECIAL COMMITTEES

ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) In a previous meeting she mentioned we should review the comprehensive plan and the Pulaski Road action plan. Due to the pandemic it was held off to ask for a consultant to provide assistance with different phases of economic development. She met virtually with a communications firm that offered to provide a proposal. She will share it with the Board when received. The Mayor will be including in his budget for more economical development on Cicero Avenue. 2) The Mayor had conversations with Starbuck's and Firewater. It looks like they will both be submitting a proposal for the RFP due April 16th. There is also interest to develop the Alsterda property.

VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) Request for approval to hire two (2) full time Summer Personnel for the Village Hall, for a period not to exceed fourteen (14) weeks at $11.00 per hour. 2) Request for approval to hire two (2) full time Summer Personnel for the Heritage I, for a period not to exceed fourteen (14) weeks at $11.00 per hour. 3) Request for approval to hire two (2) full time Summer Personnel for the Heritage II, for a period not to exceed fourteen(14) weeks at $11.00 per hour. She will be providing additional information for the Board next week after discussing with Mr. Early what each position will be doing.

ORDINANCE AND LEGISLATION: Trustee Zielinski presented: 1) REQUEST FOR APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS, APPROVING THE RESERVATION OF VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS.

PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Presentation of a list of licenses dated March 8, 2021 through March 26, 2021. 2) Discussion of the lighting along Kostner Avenue must face Eastward or downward. 3) Discussion to build a 3 to 4 foot berm and an 8 to 10 foot high fence (depending on ordinance height) along the perimeter of gas station on the Kostner side. 4) Discussion of directional signage on both 127th and Kostner and 127th and Kolin, directing trucks to enter Gas n Wash by way of 127th and Kolin Avenue, south to 128th Place, turn right on 128th Place to entrance of Gas n Wash for truck fueling area. Trustee Zielinski met with those that would be constructing the Gas n Wash and the Home Owner' s Association. Items 2-4 were the result of that meeting. The Building Commissioner was not invited to that meeting and has some issues with what is being proposed regarding the fence to be sure that it would be structurally sound. The meeting will need to be called again so the proper people from the Village are involved. Nothing will be moving forward until that meeting takes place.

PRESENTATIONS, PETITIONS, COMMLJNICATIONS: Clerk Petzel presented: 1) Update that polling places for precinct #8 and #34 would normally be at Apollo but are being moved to Aquatic Park like they were for the Presidential election.

UNFINISHED BUSINESS: 1) The Police Chief asked for a consensus for the police vehicles because they are in time crunch before the line closes down for the year. The trucks are at $ 10, 000 savings from the Explorers. They will not be eliminating sedans. Clerk Petzel called the roll for the consensus. Trustees in favor were: Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava Esparza. No one was opposed. 2) Trustee Zielinski asked two weeks ago to table item M for the salary ordinance for the Finance Director so he could get more information. He has received the information and will be adding it back to the agenda next week for approval. The new HR Manager will also be added.

NEW BUSINESS: The Mayor will not be available next week for the meeting.

ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Juarez.

All in favor; none opposed. Motion carried. Meeting adjourned at 8:30pm.

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