Village of Alsip Village Board Met April 5.
Here is the minutes provided by the board:
Mayor Ryan called the meeting to order at 7:30 p. m. Clerk Petzel called the roll with the following in attendance: Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy, Nava- Esparza and Mayor Ryan.
BID OPENING: ALSIP BOAT LALTNCH EAST PARKING LOT IMPROVEMENTS: 1) Olthoff Incorporated out of Chicago Heights, bid bond was included, total cost was $207,956.46. 2) MYS Incorporated out of Palos Park, bid bond was included, total cost was $177,116 80.
MAYOR' S REPORT: Mayor Ryan presented: Comments: 1) Apri124th will be the Annual Clean Up in the Village from 9am until noon. If you are available to volunteer please let us know.
CLERK' S REPORT: Clerk Petzel presented: 1) Approval of the February 2021 IDOT Motor Fuel Tax Allotment in the amount of $52 676.37. 2) Approval of Minutes of the September 28, 2020 Committee Meeting. 3) Approval of Minutes of the October 13, 2020 Committee Meeting. 4) Approval of Minutes of the October 26, 2020 Committee Meeting. 5) Approval of Minutes of the November 9, 2020 Committee Meeting. 6) Approval of Minutes of the November 30, 2020 Committee Meeting. 7) Approval of Minutes of the February 22, 2021 Committee Meeting. 8) Approval of Minutes of the March 8, 2021 Committee Meeting. 9) Approval of Minutes of the March 8, 2021 Special Board Meeting. 10) Approval of the February 2021 FOIA Report.
ATTORNEY' S REPORT: Joe Cainkar was present with no report.
ENGINEER' S REPORT: Will Dolan was excused from the meeting. He is working with the Mayor on a CBDG Grant. More details will be coming soon.
PUBLIC FORUM: Donna Romanowski was present to express her concern about the 10% penalties for a past due water bills. She wanted it to be considered to be removed and anyone that had a late fee from the beginning of COVID-19 be reimbursed for their paid late fees and anyone that received a red light camera ticket to be reimbursed. The Mayor reminded her we have not had red light cameras in the Village since August 2019 and asked her to speak with the Water Commissioner about the later fees. She tried to discuss some political literature received and the Mayor requested to discuss anything political after the meeting because the Board Meeting was not the place to discuss. She also wanted to express concern about speeding cars down Leclaire. The Police Department is conducting traffic studies throughout the Village. The Mayor will be checking with the Chief to see if he has data for her block and get back to her.
FINANCE AND INFORMATION TECHNOLOGY REPORT: Trustee McLawhorn presented: 1) Approval of a list of payroll dated March 26, 2021 in the amount of $372,914.18. 2) Approval of accounts payable dated Apri15, 2021 with are cap of General Fund $287 435.53; Road& Bridge $9,266.19; MFT $6,350.82; Pulaski Road Corridor TIF $3,286.40; Water & Sewer $24,255 92; Heritage I $119.68; Heritage II $38,196.10 for all funds totaling $368,910.64. 3) Approval of the February Finance Report. 3) Approval of the ARA FFRCA Extension. 4) Approval of the MCOA Addendum for Ambulance Collections. 5) Approval to purchase the printer from the Clerk's Office from Copier Dynamics at a cost of $10,180.00 with a three- year maintenance contract. 6) Approval of the Time Clock Plus Implementation at a total cost of $14,167.50. This will be the new time keeping tool so exempt people are not using a spreadsheet. The objective it to simplify the payroll entering process. Seasonal employees will be able to be removed so we are not paying for the license for the whole year. 7) Approval to establish the rate of pay at $13.00 per hour for the temporary seasonal employees, including those in Building, Water, Village Properties, and Public Works.
FIRE DEPARTMENT REPORT: Trustee Murphy presented: 1) Presentation and approval of the February 2021 National Fire Incident Reporting System (NFIRS) Monthly Activity Report. 2) Presentation and approval of the February 2021 Fire Prevention Bureau Monthly Activity Report. 3) Presentation for an outstanding call resulting in a save from South Cook County EMS. The letter read as follows: Dear Chief: I would like to take this opportunity to commend your department for an outstanding EMS call. On January 23, 2021, the Alsip Fire Department responded to a 64 year old female in cardiopulmonary arrest. On arrival, the crew found this patient in cardiopulmonary arrest, with her son performing CPR. The patient was in ventricular fibrillation and the responding paramedics quickly and effectively cared for this patient. This included CPR, defibrillation, assisted ventilations and intraosseous access. As a result of the ability of the Alsip Fire Department, this patient was successfully resuscitated and made an excellent recovery. Please congratulate all involved for this great prehospital save. A gold seal in enclosed to honor this event. Sincerely, Bernard Heilicser. The Chief commended Tim Hudson from Oak Lawn Dispatch for the directions given to the son to perform CPR. 4) Approval to go out to bid for a mini- squad as per the requested budgeted amount of $250,000.00. 5) Approval to go out to bid for a replacement ambulance as per the requested budgeted amount of $260,000.00. 6) APPROVAL OF AN ORDINANCE AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE III, FIRE PREVENTION, SECTION 9-49, PHOTOVOLTAIC SYSTEMS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. 7) Approval to send the 2014 Seagrave to have the hydraulic valve retrofitted with a new style valve at a cost not to exceed $24,000.00.
POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) Approval of the Police Department 2020 Annual Activity Report. 2) Approval to purchase four (4) Dodge Ram Trucks in the amount not to exceed $118,000.00 ($29,500.00 each) from Thomas Dodge. Thomas Dodge is the lowest price and holds the State Contract for Illinois and Indiana is part of the Suburban purchasing Co-op.
PUBLIC WORKS AND BOAT LAUNCH REPORT: Trustee Juarez presented: 1) Approval to purchase twenty (20) trees through the Northwest Suburban Tree Consortium, in an amount not to exceed $14,000.00. Cost includes the installation/ planting of trees and mulch. 2) Approval to hire two ( 2) temporary part- time employees for the Boat Launch at $11.00 an hour ($13.00 an hour if item # 8 is approved under the Finance report). 3) Approval to hire six (6) temporary full-time employees for the Public Works Department to work the summer season at $11.00 an hour($13.00 an hour if item# 8 is approved under Finance report) for fourteen weeks.
SEWER AND WATER: Trustee Nava- Esparza presented: 1) Approval to purchase a 45kVA Generac Mobile backup generator through Sourcewell cooperative purchasing contract at a cost not to exceed $28,181.40. 2) Approval to hire four (4) full time Seasonal Personnel for a period not to exceed fourteen (14) weeks.
BUILDING AND HEALTH REPORT: Trustee Zielinski presented: 1) Approval to hire three (3) full time Summer Personnel for a period not to exceed fourteen (14) weeks. 2) Approval for a variance for a 6' high fence in front of the building line at 12450 South Mansfield Avenue. He spoke with Rodger and a similar situation has been approved by the Board before as long as no slats are being used. The Mayor went to look at the house and right now their current chain link does have slats in it. Trustee Zielinski recommended that language be included to say they can' t have slats in the new fence so there is no obstruction of view. He would like it to read approval for a variance for a 6' high fence in front of the building line at 12450 South Mansfield Avenue without any additional obstructions ( such as slats or decorative ornamentation) on the fence- strictly chain link. It was recommended to have a conversation with the homeowner to see what their intentions are as far as the fence and anything that they may want to plant in terms of bushes. It was decided to table until a future meeting to have the Building Commissioner discuss with homeowner. It is item DD on the consent agenda.
HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: 1) No report. 2) The Mayor reminded to talk with his committee about renewing the 5 insurance polies. It needs to be approved before May 1st
REPORTS OF SPECIAL COMMITTEES
ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) Approval to hire and Economic Development Intern for a period not to exceed 300 hours at $12.00 per hour. There was a previous candidate that decided to pursue other opportunities. The new candidate' s resume was emailed to the Trustees.
VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) Approval to hire two (2) full time Summer Personnel for the Village Hall, for a period not to exceed fourteen (14) weeks. 2) Approval to hire two (2) full time Summer Personnel for the Heritage I, for a period not to exceed fourteen (14) weeks. 3) Approval to hire two (2) full time Summer Personnel for the Heritage II, for a period not to exceed fourteen (14) weeks.
ORDINANCE AND LEGISLATION: Trustee Zielinski presented: 1) APPROVAL OF AN 130 ORDINANCE OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS, APPROVING 131 THE RESERVATION OF VOLUME CAP 1N CONNECTION WITH PRIVATE ACTIVITY BOARD OF TRUSTEES MEETING APRIL 5, 2021 BOND ISSUES AND RELATED MATTERS. 2) APPROVAL OF AN ORDINANCE ESTABLISHING COMPENSATION FOR THE FINANCE DIRECTOR AND THE HUMAN RESOURCE MANAGER OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS.
PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Approval of a list of licenses dated March 8, 2021 through March 26, 2021. 2) Approval of the lighting along Kostner Avenue must face Eastward or downward. 3) Approval to build a 3 to 4 foot berm and an 8 to 10 foot high fence (depending on ordinance height) along the perimeter of gas station on the Kostner side. 4) Approval of directional signage on both 127th and Kostner and 127th and Kolin, directing trucks to enter Gas n Wash by way of 127th and Kolin Avenue, south to 128th Place, turn right on 128th Place to entrance of Gas n Wash for truck fueling area. 5) The Mayor asked for this to be removed from the consent agenda. As previously discussed the Village should be in meetings with all involved parties to determine the structural integrity of what they are proposing.
PRESENTATIONS, PETITIONS, COMMLTNICATIONS: Trustee Murphy presented: 1) The Alsip Beatification Fundraiser is in full swing. There is only 7 days left to submit orders. This year they are selling bulbs and seeds instead of spring flowers. The nursery industry has experienced some financial hardships due to COVID were unable to participate in the fundraiser. Orders can be placed on the website and the pick up with be on May 3rd from 8am until 7pm.
CONSENT AGENDA
A. Approval of the February 2021 IDOT Motor Fuel Tax Allotment in the amount of $15,652,676.37.
B. Approval of Minutes of the September 28, 2020 Committee Meeting.
C. Approval of Minutes of the October 13, 2020 Committee Meeting.
D. Approval of Minutes of the October 26, 2020 Committee Meeting.
E. Approval of Minutes of the November 9, 2020 Committee Meeting.
F. Approval of Minutes of the November 30, 2020 Committee Meeting.
G. Approval of Minutes of the February 22, 2021 Committee Meeting.
H. Approval of Minutes of the March 8, 2021 Committee Meeting.
I. Approval of Minutes of the March 8, 2021 Special Board Meeting.
J. Approval of the February 2021 FOIA Report.
K. Approval of a list of payroll dated March 26, 2021 totaling $372,914.18.
L. Approval of accounts payable dated Apri15, 2021 totaling $368,910.64.
M. Approval of the February Finance Report.
N. Approval of the ARA FFRCA Extension.
O. Approval of the MCOA Addendum for Ambulance Collections.
P. Approval of the purchase Clerk' s printer from Pinnacle Mailing Chicago in the amount of $10,180.00, 3 year maintenance agreement for $135.00 per month.
Q. Approval of the Time Clock Plus Implementation.
R. Approval to establish the rate of pay at $13.00 per hour for the temporary seasonal employees, including those in Building, Water, Village Properties, and Public Works.
S. Approval to go out to bid for a mini- squad as per the requested budgeted amount of $250,000.00.
T. Approval to go out to bid for a replacement ambulance as per the requested budgeted amount of $260,000.00.
U. APPROVAL OF AN ORDINANCE AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE III, FIRE PREVENTION, SECTION 9-49, PHOTOVOLTAIC SYSTEMS, OF THE MLJNICIPAL CODE OF THE VILLAGE OF ALSIP.
Ordinance 2021- 04- 1
V. Approval to send the 2014 Seagrave to have the hydraulic valve retrofitted with a new style valve at a cost not to exceed $24,000.00.
W. Approval to purchase four (4) Dodge Ram Trucks in the amount not to exceed $118,000.00 ($29,500 00 each) from Thomas Dodge. Thomas Dodge is the lowest price and holds the State Contract for Illinois and Indiana is part of the Suburban purchasing Co-op.
X. Approval to purchase twenty (20) trees through the Northwest Suburban Tree Consortium, in an amount not to exceed $14,000.00. Cost includes the installation/ planting of trees and mulch.
Y. Approval to hire two (2) temporary part-time employees for the Boat Launch at $11.00 an hour ($13.00 an hour if item R is approved on Consent Agenda).
Z. Approval to hire six (6) temporary full-time employees for the Public Works Department to wark the summer season at $1.00 an hour ($13.00 an hour if item R is approved on Consent Agenda) for fourteen weeks.
AA. Approval to purchase a 45kVA Generac Mobile backup generator through Sourcewell cooperative purchasing contract at a cost not to exceed $28,181.40.
BB. Approval to hire four (4) full time Seasonal Personnel for the Water Department for a period not to exceed fourteen (14) weeks.
CC. Approval to hire three (3) full time Summer Personnel for the Building Department 205 for a period not to exceed fourteen (14) weeks.
206 DD. Approval for a variance for a 6' high fence in front of the building line at 12450 South Mansfield Avenue. TABLED BY TRUSTEE ZIELINSKI UNTIL APRIL 19, 2021
EE. Approval to hire and Economic Development Intern for a period not to exceed 300 hours at $12.00 per hour. REMOVED BY TRUSTEE ZIELINSKI
FF. Approval to hire two (2) full time Summer Personnel for the Village Hall, for aperiod not to exceed fourteen (14) weeks.
GG. Approval to hire two (2) full time Summer Personnel for the Heritage I, for a period not to exceed fourteen (14) weeks.
HH. Approval to hire two (2) full time Summer Personnel for the Heritage II, for a period not to exceed fourteen (14) weeks.
II. APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS, APPROVING THE RESERVATION OF VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS.
Ordinance 2021- 04- 2
JJ. APPROVAL OF AN ORDINANCE ESTABLISHING COMPENSATION FOR THE FINANCE DIRECTOR AND THE HUMAN RESOURCE MANAGER OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS.
Ordinance 2021- 04- 3
KK. Approval of a list of licenses dated March 8, 2021 through March 26, 2021.
LL. Approval of the lighting along Kostner Avenue must face Eastward or downward. REMOVED BY TRUSTEE JUAREZ
MM. Approval to build a 3 to 4 foot berm and an 8 to 10 foot high fence ( depending on ordinance height) along the perimeter of gas station on the Kostner side. REMOVED BY TRUSTEE JUAREZ
NN. Approval of directional signage on both 127th and Kostner and 127th and Kolin,directing trucks to enter Gas n Wash by way of 127th and Kolin Avenue, south to 128th Place, turn right on 128th Place to entrance of Gas n Wash for truck fueling area. REMOVED BY TRUSTEE JUAREZ
00. Acceptance of Department Activity Reports as presented.
PP. Acceptance of Committee Reports as presented.
QQ. Mayor Ryan asked ifthere were any items to be removed from the Consent Agenda. Removal of Items from Consent A e:
Item DD: Approval for a variance for a 6' high fence in front of the building line at 12450 South Mansfield Avenue.
Item EE: Approval to hire and Economic Development Intern for a period not to exceed 300 hours at $12.00 per hour.
Item LL: Approval of the lighting along Kostner Avenue must face Eastward or downward.
Item MM: Approval to build a 3 to 4 foot berm and an 8 to 10 foot high fence (depending on ordinance height) along the perimeter of gas station on the Kostner side.
Item NN: Approval of directional signage on both 127th and Kostner and 127th and Kolin, directing trucks to enter Gas n Wash by way of 127th and Kolin Avenue, south to 128th Place, turn right on 128th Place to entrance of Gas n Wash for truck fueling area.
Motion to Establish Consent A enda:
Motion by Trustee Mclawhorn to establish the Consent Agenda as presented; seconded by Trustee Zielinski.
Roll # 1: Voting " aye": Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava- Esparza. Motion carried 6- 0.
Consent A enda
Motion by Trustee McLawhorn to approve the Consent Agenda as presented; seconded by Trustee Murphy.
Roll # 2: Voting " aye": Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava-Esparza. Motion carried 6- 0.
Items Removed from the Consent A enda
Item EE: Approval to hire and Economic Development Intern for a period not to exceed 300 hours at $12.00 per hour was removed by Trustee Zielinski because he wanted more time to review the resume received during the meeting.
Motion to table item EE was made by Trustee Zielinski; seconded by Trustee McLawhown. Trustee Nava-Esparza commented it is an intern position and did not think it would require a rigorous review as the applicant met all the requirements. Trustee Dalzell pointed out that this item is to approve only hiring an individual and the rate of pay, not to approve the applicant presented. The motion and the second to table item EE was withdrawn after clarification.
Motion to approve item EE was made by Trustee Dalzell; seconded by Trustee Zielinski.
Roll # 3: Voting " aye": Trustees Dalzell, Zielinski, Juarez, McLawhorn, Murphy and Nava-Esparza. 288 Motion carried 6- 0.
UNFINISHED BUSINESS: Trustee Zielinski asked for a status on the letter sent to the business at 124th and `" and Cicero Avenue. The Mayor updated their attorney is in contact with our attorney and are trying to work something out. They understand another Planning & Zoning application will have to be completed for a special use permit.
NEW BUSINESS: None was given.
ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Murphy.
All in favor; none opposed. Motion carried. Meeting adjourned at 8: 20 pm.
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