Village of Alsip Board of Trustees met July 19.
Here are the minutes provided by the board:
Mayor Ryan called the meeting to order at 7: 31p. m. Clerk Harding called the roll with the following in attendance: Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava-Esparza, Perretta and Mayor Ryan.
Mayor Ryan presented Joyce Tucker made a motion to withdraw RFP for Phone System. We need to be more focused on in house services. If we use a cloud- based program and lose access to cloud this would cause a problem. Would be better to do more of an in-house system as opposed to cloud based. Will have new RFP out by September 1, 2021. Trustee Dalzell asked how that affects the Fire Suppression system. Joyce explained we can bring that back fairly quickly. Motion by Trustee Dalzell to withdraw RFP for Phone System, seconded by Trustee McLawhorn.
Roll # 1: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 6- 0.
BID OPENING— Phone System and MFT Crack Sealing Program. There was one bid received, including bid bond, from SKC Construction Inc. in the amount of $58,653.00.
MAYOR' S REPORT: Mayor Ryan presented: August 4th Congressman Rush will be at Village Hall in the Board Room from 1- 5pm to discuss mail issues. The public is invited to come speak and discuss issues they are having. 1) Approval for Chuck Geraci to participate and be reimbursed for attending a CERT Conference in Springfield, Missouri from July 15-17, 2021. Reimbursement in the amount of $655.00. 2) Approval to hire a realtor to market and sell Village owned property located at 3725 W. 120th Place, Alsip (approx. 49' x 138' vacant lot) zoned residential. Trustee Nava-Esparza asked if there was a listing agreement yet. Mayor said listing agreement to come at a later date. Lot is appraised at $60,000.
CLERK' S REPORT: Clerk Harding presented: 1) Approval of the June 2021 IDOT Motor Fuel Tax Allotment in the amount of$64,706. 56. 2) Approval ofthe June 2021 FOIA Report. 3) Approval of Minutes of the July 6, 2021 Board Meeting. 4) Approval of the June 7, 2021 Committee of the Whole Finance Meeting Minutes. 5) Approval of the June 14, 2021 Committee of the Whole Finance Meeting Minutes.
ATTORNEY' S REPORT: Michael Cainkar stated to take action on item# 3; withdrawal of RFP for Phone System. This was carried out.
ENGINEER' S REPORT: Engineer was not available this evening. Mayor stated they are working on a couple ideas right now. Mentioned they are working on a grant from the county they are waiting to hear back from.
PUBLIC FORUM: No one came forward.
FINANCE AND INFORMATION TECHNOLOGY REPORT: Trustee McLawhorn presented: 1) Approval of a list of payroll dated July 16, 2021 totaling $426,565. 38. 2) Approval of a list of accounts payable dated July 19, 2021; from the recap, General Fund $73,384.47, Road and Bridge $31,303.24, MFT $1336.6, Water and Sewer $742,300.41, and Heritage $52,362.92, totaling $900,687.50. 3) Approval of New Hire— IT Technician. 4) Approval of New Hire— Finance Associate— Replacement. 5) Approval of the FY22 Budget/ Appropriation Ordinance. Mayor Ryan stated for the recorded we have a balanced budget of approximately $72 million.
FIRE DEPARTMENT REPORT: Trustee Murphy presented 1) Approval of the Fire Prevention Bureau May 2021 Activity Report. 2) The monthly report for June 2021 based on our National Fire Incident Reporting System ( NFIRS) data to be presented. 3) Approval for Chief Styczynski to attend the Fire Department Instructor' s conference in Indianapolis from August 3rd thru the 7th at an estimated cost of $825.00. This conference has been budgeted.
POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) APPROVAL OF AN ORDINANCE AMENDING CHAPTER 19, TRAFFIC AND MOTOR VEHICLES BY ADDING ARTICLE X, LOAD LIMITS, TO THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. 2) ARESOLUTION OF THE VILLAGE OF ALSIP APPROVING AN AGREEMENT WITH OXCART PERMIT SYSTEMS, LLC.
PUBLIC WORKS AND BOAT LALTNCH REPORT: Trustee Juarez presented: 1) Approval from the Board to purchase one new 2021 Ford F550 dump truck with snow plow and salt spreader from Bonnell Industries in an amount not to exceed $ 113, 664.00. Mike Fraider stated the lead time on this would be January/ February 2022. 2) Approval from the Board to award contract to Whiteline Construction for the removal and replacement of approximately 320 sidewalk squares in an amount not to exceed $ 60, 000. 00. 3) Approval of the Public Works Department June 2021 Monthly Activity Report.
SEWER AND WATER: Trustee Nava-Esparza presented: 1) Approval of the Water Department June 2021 Monthly Activity Report. Mayor Ryan stated that he received a letter that we are in good standing with the EPA for the $ 2. 6 million dollar loan.
BUILDING AND HEALTH REPORT: Trustee Perretta presented: 1) No report. Will continue discussion on animal and garbage ordinances at the next meeting.
HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: 1) No report.
REPORTS OF SPECIAL COMMITTEES
ECONOMIC DEVELOPMENT: Trustee Nava- Esparza presented: 1) No report. She asked for an update on closing of Firewater BBQ. Mayor Ryan stated that the paperwork for MWRD is being resolved still, but moving forward. Roger Early stated that as of January 1, 2021 MWRD doubled their requirements on retention and detention so process is taking a little longer than anticipated.
VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) No report. She asked for an update on the carpet at Heritage. Rodger stated that 4 buildings are left; 3 stairs at Heritage II and 5 at Heritage I. Should be completed in about a month. Also new landscaping remediated at Veteran Plaza and gazebo being re- stained tomorrow and putting paver bricks back in. All done within the next week.
ORDINANCE AND LEGISLATION: Trustee Perretta presented: 1) Approval to rescind ordinance # 2020- 06- 01 that allowed bars and restaurants to have temporary outdoor dining and construct tents if necessary. Any establishment who wishes to continue this practice is encouraged to submit an application with the building department for a variance to allow a beer garden or other outdoor cafe seating. Mayor Ryan said Attorney Michael Cainkar caught that we need an ordinance to rescind this ordinance.
PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Approval of a list of licenses dated July 5, 2021 through July 16, 2021. 2) APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING THE REPAIR AND STORAGE OF TRUCKS AND TRAILERS FOR THE PROPERTY LOCATED AT 12400 S. CICERO AVENUE, ALSIP ILLINOIS.
PRESENTATIONS, PETITIONS, COMMUNICATIONS:
Mayor Ryan presented:
1) CEDA in Harvey located at 52 E. 154' St. will offer free COVID-19 vaccine on Wednesday July 21, 2021.
2) In regards to the new property management company for Heritage apartments, he will be meeting with a few companies this week and will potentially hold a special board meeting next week to get an approval to get an RFP out.
CONSENT AGENDA
A. Approval for Chuck Geraci to participate and be reimbursed for attending a CERT Conference in Springfield, Missouri from July 15- 17, 2021.
B. Approval to hire a realtor to market and sell Village owned property located at 3725 W 120th Place, Alsip ( approx. 49' x 138' vacant lot) zoned residential.
C. Approval of the June 2021 IDOT Motor Fuel Tax Allotment in the amount of 125 64,706.56.
D. Approval of the June 2021 FOIA Report.
E. Approval of Minutes of the July 6, 2021 Board Meeting.
F. Approval ofthe June 7, 2021 Committee ofthe Whole Finance Meeting Minutes.
G. Approval ofthe June 14, 2021 Committee of the Whole Finance Meeting Minutes.
H. Approval of a list ofpayroll dated July 16, 2021 totaling $426,565.38.
I. Approval of a list of accounts payable dated July 19, 2021 totaling $900,687.50.
J. Approval of New Hire— IT Technician.
K. Approval of New Hire— Finance Associate— Replacement.
L. Approval of the FY22 Budget/ Appropriation Ordinance.
M. Approval for Chief Styczynski to attend the Fire Department Instructor' s conference in Indianapolis from August 3rd thru the 7th at an estimated cost of $825.00. This conference has been budgeted.
N. APPROVAL OF AN ORDINANCE AMENDING CHAPTER 19, TRAFFIC AND MOTOR VEHICLES BY ADDING ARTICLE X, LOAD LIMITS, TO THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP.
Ordinance 2021- 07- 1
O. A RESOLUTION OF THE VILLAGE OF ALSIP APPROVING AN AGREEMENT WITH OXCARD PERMIT SYSTEMS, LLC
Resolution 2021- 07- R-2
P. Approval from the Board to purchase one new 2021 Ford F550 dump truck with snow plow and salt spreader from Bonnell Industries in an amount not to exceed $113,664.00.
Q. Approval from the Board to award contract to Whiteline Construction for the removal and replacement of approximately 320 sidewalk square in an amount not to exceed 60,000.00.
R. Approval to rescind ordinance # 2020- 06- 01 that allowed bars and restaurants to have temporary outdoor dining and construct tents if necessary. Any establishment who wishes to continue this practice is encouraged to submit an application with the building department for a variance to allow a beer garden or other outdoor cafe seating.
S. Approval of a list of licenses dated July 5, 2021 through July 16, 2021.
T. APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING THE REPAIR AND STORAGE OF TRUCKS AND TRAILERS FOR THE PROPERTY LOCATED AT 12400 S. CICERO AVENUE, ALSIP ILLINOIS.
Ordinance 2021-07-2
U. Acceptance of Department Activity Reports as presented.
V. Acceptance of Committee Reports as presented.
Mayor Ryan asked if there were any items to be removed from the Consent Agenda. No items were removed.
Motion to Establish Consent Agenda:
Motion by Trustee McLawhorn to establish the Consent Agenda as presented; seconded by Trustee Murphy.
Roll # 2: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 6- 0.
Consent Agenda
Motion by Trustee Dalzell and McLawhorn to approve the Consent Agenda as presented; seconded by Trustee Murphy .
Roll # 3: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava-Esparza and Perretta. Motion carried 6- 0.
UNFINISHED BUSINESS: There was no unfinished business.
NEW BUSINESS: There was no new business.
CLOSED SESSION: To discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees pursuant to 5ILCS 120/ 2( c)( 2).
Motion to adjourn to closed session by Trustee Dalzell and seconded by Trustee Juarez. 11
Roll # 4: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava-Esparza and Perretta. Motion carried 6- 0.
Mayor asked to clear the board room except for Deputy Chief Schultz and Joyce Tucker.
ADJOURNMENT: Motion by Trustee Dalzell to adjourn and; seconded by Trustee Juarez. All in favor; none opposed. Motion carried. Meeting adjourned at 8: 02pm.
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