Village of Alsip Board of Trustees met July 6.
Here are the minutes provided by the board:
Mayor Ryan called the meeting to order at 7:30 p.m. Clerk Harding called the roll with the following in attendance: Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava-Esparza, Perretta and Mayor Ryan.
MAYOR' S REPORT: Mayor Ryan presented: Comments: 1) Thanks board for consensus on emergency concrete work inside Heritage apartments. 2) Met last week with Zeiler Management, they will be retiring managing Heritage apartments. They will stay 90 days. Will do an RFQ to get inquires for new management companies. 3) Staff meeting on striping concrete by flea market, paint gazebo at Veteran' s Plaza, and helped crime prevention officer get donations for National Night Out in August. 4) This Thursday starting with employee engagements, do close session at July 12th meeting. 5) Discussed with Trustee Perretta about garbage can enclosures and will discuss next week at meeting. 6) Approval of an amendment to the Village Committee assignments for elected officials, following the Apri16, 2021 election. Trustee Perretta took over former Trustee Zielinski' s positions. 7) Discussion regarding the blacktop replacement at all Village owned properties. Construction $250,000, design/ engineering $20,000, construction/ engineering $25,000, total budget $295,000. Get this done this fall.
CLERK' S REPORT: Clerk Harding presented: 1) Presentation and approval of the June 14, 2021 Committee Meeting Minutes. 2) Presentation and approval of the June 21, 2021 Board of Trustees Meeting Minutes.
ATTORNEY' S REPORT: Joe Cainkar was present with no report.
ENGINEER' S REPORT: Excused from meeting but Mayor will let him know that he can start attending meetings now that COVID is letting up.
PUBLIC FORUM: No one came forward.
FINANCE AND INFORMATION TECHNOLOGY REPORT: Trustee McLawhorn presented: 1) Approval of a list of payroll dated July 2, 2021 totaling $408,638.63. 2) Approval of accounts payable dated July 6, 2021 totaling $885,987.67 with a recap of General Fund $315 977.37; Road & 38 Bridge $1,280.28; MFT $4,799.63; Pulaski Road Corridor TIF $258.00; Liability and Workers Comp $7,779.00; Health Insurance $54,345.66; Water& Sewer $25,173.25; Heritage $46,374.48 for all funds totaling $885,987.67. 3) Presentation and approval of PTAB settlement for 13101 South Kedzie Avenue, Blue Island. Negotiating the EAB of property. 4) Review of Electric Supply Pricing Proposal (updated pricing coming July 12). Contract through December 2022. This is best pricing they've seen since 2008. Joyce Tucker would like to do a 3- year contract again. We will need to sign contract soon to get pricing, will discuss more at next meeting. 5) Presentation and approval to hire— Job Description/ costs for IT Technician. Currently approved for a part time position, looking to hire a full-time person. Will discuss at next meeting, Joyce Tucker will look up salary of part time position in 2021. Trustee Nava- Esparza suggested editing the position qualifications based on salary offered and so did Trustee Dalzell. Trustee McLawhorn would like to table letter G on agenda. 6) Review of budget changes since preliminary budget. Joyce Tucker reported that Heritage I and II will be combined into one account. 7) Review and approval of recurring bills. Joyce Tucker added in items that will now be recurring payments. 8) Review and approval of RFP for new phone system. Joyce Tucker and Brian had a meeting to discuss doing new phone system first then do the Fire Suppression. Advertising by sending letters to Alsip companies to submit bids, posted on website as well. Mayor Ryan suggested putting in paper as well, like Southtown and Mount Greenwood Express. 9) Review and approval of RFP for IT Fire Suppression. Joyce Tucker tabled this until next week. 10) Joyce Tucker gave an update on Coronavirus State and Local Fiscal Recovery Fund ( CSLFRF). Illinois has not received any money yet; we are a non- entitled unit( not over 50, 000 population). 11) Review and approval of the Property, Pollution, Cyber Insurance Premiums/ Proposal. Proposal from Horton. Trustee McLawhorn noted that they have a standard effective date of December 1 St, would not renew again until December 2023, will put in odd cycle. Will have to make note this is different. Joyce Tucker discussed out important cyber liability insurance is for the Village. This can only be renewed for a 3- year term.
FIRE DEPARTMENT REPORT: Trustee Murphy presented: 1) The Alsip Fire Department would like to thank the following businesses; B& R Towing for supplying a 4- door car to test a car fire blanket, NuStar Energy for donating a large quantity of foam, Sprinkler fitters Local #281 for building a hose prop for pump operations and Whittingham Meats for allowing us to train in the former Krichett Towing building.
POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) No Report
PUBLIC WORKS AND BOAT LAUNCH REPORT: Trustee Juarez presented: 1) Request for approval of a Resolution for Maintenance Under the Illinois Highway Code in the total amount of Two Hundred Five Thousand Dollars for the FY 2021- 22 General Maintenance MFT Program. This year's program will include the annual street light energy costs, signal maintenance, miscellaneous patching, and crack sealing program.
SEWER AND WATER: Trustee Nava-Esparza presented: 1) Update on the status and expenditures by the S WA Southland Water Agency. 2) IEP loan was formally approved. Loan amount is $2,600,000, loan repayment is $2,200,000, at reduced interest rate for 1. 01% for a 20- year term. 3) Mayor Ryan spoke with Southland Water Agency, asked for a breakdown and will try to have next week.
BUILDING AND HEALTH REPORT: Trustee Perretta presented: 1) Presentation and approval of the Building Department June 2021 Monthly Activity Report. 144 permits issued; 25 residential siding/windows, 21 residential re-roofing total collected $32,315, estimated cost of construction over $4.9 million. 2) Presentation and approval of the Health Department June 2021 Monthly Activity Report. 37 complaints, 32 citations. Mostly over grown grass, overflowing dumpsters. Mayor Ryan mentioned that him and Becky will put together something with reminders for residents about cutting grass, leaving garbage out, standing water around home, addresses on homes, and roof repairs.
HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: 1) Discussion outlining the 24/7 Nurse' s Assistant benefit offered by BCBS. Nurses available 24/7 — 365 days a year. To help prevent unnecessary trips to emergency room and to get answers to questions you may have.
REPORTS OF SPECIAL COMMITTEES
ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) No Report. Mayor Ryan noted that Firewater BBQ is scheduled to close on July 16, 2021.
VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) No Report. Heritage update was already done by Mayor Ryan. Mayor Ryan noted that they did replace some outdoor furniture at Heritage.
ORDINANCE AND LEGISLATION: Trustee Perretta presented: 1) Will have discussion next 108 week regarding enclosures for garbage cans/ dumpsters.
PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Presentation and approval of a list of licenses dated June 14 through July 2, 2021.
PRESENTATIONS, PETITIONS, COMMLINICATIONS: 1) Mayor Ryan will discuss next week; he is looking for approval to advertise to sell the property that the Village owns at 3725 120' Place. We have Deed and been appraised at 60,000. Have an Alsip realtor that will market the property for re development 2) Mayor Ryan has 3 planning commission appointments that need to review for reappointment and also a Fire Commission appointment he needs to review and appoint. Will do for all appointments next week.
CONSENT AGENDA
A. Approval of an amendment to the Village Committee assignments for elected officials, following the April 6, 2021 election.
B. Approval of the June 14, 2021 Committee Meeting Minutes.
C. Approval of the June 21, 2021 Board of Trustees Meeting Minutes.
D. Approval of a list of payroll dated July 2, 2021 totaling $ 408,638.63.
E. Approval of a list of accounts payable dated July 6, 2021 totaling $885,987.67.
F. Approval of PTAB settlement for 13101 South Kedzie Avenue, Blue Island.
G. Approval to hire— Job Description/ costs for IT Technician.
REMOVED BY TRUSTEE MCLAWHORN
H. Approval of recurring bills.
I. Approval of RFP for new phone system.
J. Approval of RFP for IT Fire Suppression.
REMOVED BY TRUSTEE MCLAWHORN
K. Review and approval of the Property, Pollution, Cyber Insurance Premiums/Proposal.
L. Resolution for Maintenance Under the Illinois Highway Code in the total amount of Two Hundred Five Thousand Dollars for the FY 2021- 22 General Maintenance MFT Program. This year' s program will include the annual street light energy costs, signal 140 maintenance, miscellaneous patching, and crack sealing program. Resolution 2021- 07- R- 1
M. Approval of a list of licenses dated June 14 through July 2, 2021.
N. Acceptance of Department Activity Reports as presented.
O. Acceptance of Committee Reports as presented.
Mayor Ryan asked if there were any items to be removed from the Consent Agenda.
Removal of Items from Consent Anda:
Item : G was removed by Trustee McLawhorn for discussion at July 12, 2021 Committee Meeting.
Item : J was removed by Trustee McLawhorn for discussion at July 12, 2021 Committee Meeting.
Motion to Establish Consent Agenda:
Motion by Trustee Dalzell to establish the Consent Agenda as presented; seconded by Trustee Nava 156 Esparza.
Roll # 1: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 6- 0.
Consent Anda
Motion by Trustee Dalzell to approve the Consent Agenda as presented; seconded by Trustee Nava Esparza.
Roll # 2: Voting " aye": Trustees Dalzell, Juarez, McLawhorn, Murphy, Nava-Esparza and Perretta. Motion carried 6- 0.
UNFINISHED BUSINESS: Trustee Murphy remedied everyone there is a Fire Committee meeting next Monday July 12, 2021 in the Board Room at 6:30pm. Some topics include new engine for budget year 2022 and adding more ranks to the Fire Department.
NEW BUSINESS: There was none.
ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Juarez. All in favor; none opposed. Motion carried. Meeting adjourned at 8: 30pm.
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