South Cook News

Village of Alsip Board of Trustees met Aug. 16.

Here are the minutes provided by the board:

Mayor Ryan called the meeting to order at 7:34 p.m.

Motion by Trustee McLawhorn to make Erica O'Donnell the Clerk Pro Tem for the evening in Clerk Harding's absence; seconded by Trustee Murphy.

Roll # 1: Voting "aye": Trustees Dalzell, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 5- 0.

Clerk Pro Tem O'Donnell called the roll with the following in attendance: Trustees Dalzell, McLawhorn, Murphy, Nava-Esparza, Perretta and Mayor Ryan. Trustee Juarez was absent.

Marcia Delany presented via speakerphone. She is the Program Manager for the Business Growth Services Program of the Southland Development Authority. The Southland Development' s mission it to grow the economy of the far south suburbs. The mission of the Business Growth Services Program is to support and grow small businesses in the south suburbs by trying to provide an ecosystem of business services that are customized to each businesses needs. They use industry expert consultants to help with a multitude of services depending on the need of the business. She has spoken with Trustee Nava- Esparza about the Village' s need for rebranding. The engagements can last anywhere from 4-8 weeks and sometimes longer depending on the need. There would be no cost to the Village. There would be no time frame obligations and no obligation to use their work. They have grant money already and would be figuring out how to divide with upcoming projects. Any key stakeholders would be involved throughout the process. The Mayor asked Trustee Nava- Esparza to discuss with the Economic Development Committee and then they would be back in touch with Ms. Delany.

MAYOR' S REPORT: Mayor Ryan presented: Agenda: 1) Discussion and request to approve extending the refuse contract with Republic Services for (1) one additional year, as the current contract expires 12/31/2021. The extension will increase by 3% (same as it has in previous years). There is a timeframe of when Republic would need to know if we were going to extend the contract. Two (1) one- year extensions are allowed to be made. Trustees Dalzell and Murphy thought it would be a good practice to go out for RFP to be sure we are getting the best price possible. Comments: 1) The 108' Annual IML Conference will take place September 23-25th. Anyone wishing to register should do so with Becky Smith by September 10th to receive the discounted rate. 2) Worth Township will be hosting a recycling event for document shredding, medication disposal and e waste on Saturday, August 28` from 9am-11am (or until the trucks are full) at 116th and Pulaski. There will be a limit of one television per household. 3) The Village Wide Garage Sale will take place September 17th-19` from 8am-5pm. You can sign up on the Village website. 4) All Department Heads were sent a reminder to complete the Employee Engagement Forms for union employee compensation. 5) There were five firms that completed the mandatory walk thru at both Heritage complexes this morning. The RFPs are due at the end of the month and he asked the Village Property Committee schedule meetings to help qualify the best candidate.

CLERK' S REPORT: Clerk Pro Tem Erica O' Donnell presented: Approval of the July 2021 FOIA Report. 2) Approval of the August 2, 2021 Board Meeting Minutes. 3) Approval of the August 9, 2021 Committee Meeting Minutes. 4) Approval of the August 9, 2021 Special Board Meeting Minutes. 5) Approval of the July 2021 IDOT Motor Fuel Tax Allotment in the amount of $64,147.63.

ATTORNEY' S REPORT: Mike Cainkar was present with no report.

ENGINEER' S REPORT: Will Dolan was excused for this meeting but the Mayor would like him 58 to begin attending meetings again.

PUBLIC FORUM: Michael Joniak was present to address his concerns about lack of recycling containers at his residence. He asked for help with Homewood Disposal Services to get some recycling containers in addition to the garbage containers. The Mayor requested he leave his number and he would call Homewood to see what could be done.

FINANCE AND INFORMATION TECHNOLOGY REPORT: Trustee McLawhorn presented: 1) Approval of a list of payroll dated August 13, 2021 totaling $438,675.48. 2) Approval of a list of accounts payable dated August 16, 2021 with a recap of General Fund $247,622.10; Road & Bridge $32,038.25; MFT $9,755.17; Pulaski TIF $41.60; Health Insurance $374,161.11; Water& Sewer $43,684.60; Sanitary Sewers $12,399.05; Heritage $70,861.89; Retiree Health Insurance $172,424.45 for all funds totaling $962,988.22.

FIRE DEPARTMENT REPORT: Trustee Murphy presented: Approval of using a vendor to assist with worker' s comp claims. Chief Styczynski to present a proposal from CompCore to assist with worker' s comp claims. Trustee Murphy asked for this to be tabled until the next meeting pending further information. It was removed from the consent agenda. 2) Approval of the Fire Prevention Bureau Report for July 2021. 3) Approval of the July 2021 National Fire Incident Reporting System (NFIRS).

POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: Approval of the Police Department July 2021 Monthly Activity Report. 2) Requesting approval to send Officer Wildner to S.P.E.A.R. System Defensive Tactics Instructor School in Springfield, Missouri from November 29 through December 2, 2021 for a cost of $750.00 (cost of class) and hotel accommodations from November 28, 2021 through December 2, 2021 at a cost of $480.00 plus tax. The class has not been offered in Illinois for a number of years. The training will teach how to properly de- escalate issues and lessen the chance of injuries to officers and offenders during confrontations. Deputy Chief Schuldt was present and spoke to the importance of this training.

PUBLIC WORKS AND BOAT LAUNCH REPORT: Trustee Murphy presented: Approval of the Public Works Department July 2021 Monthly Activity. 2) Approval to purchase one Envirosight Wireless Camera from Standard Equipment through the Suburban Purchasing Cooperative Contract, in an amount not to exceed $16,000.92 

SEWER AND WATER: Trustee Nava-Esparza presented: 1) Approval of the Water Department July 2021 Monthly Activity Report.

BUILDING AND HEALTH REPORT: Trustee Perretta presented: Approval of the Health Department July 2021 Monthly Activity Report. 2) Approval to have the Village attorney amend ordinance # 83-9-3 Chapter 11 Garbage and Refuse, Sec. 11-7 Location of Containers, as this action will re- acknowledge enforcement of how multi-family buildings must secure the garbage containers and offer specific sizing for such and allow the Building Commissioner the authority to approve a location for each garbage corral, prior to construction to preserve the safety and health of the community. The specifics of what the guidelines will be will be sent to the attorney. There will be year timeframe to become compliant. 3) Approval of the Building Department July 2021 Monthly Activity Report.

HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: Update on mandatory elected officials harassment training August 30, 2021 6: 30pm. Trustee Murphy asked for that to be rescheduled until September 13, 2021 at 6: 30pm in the Board Room. 2) Two new employees were hired for IT and for the Finance Department. Welcome to Adekunle Oyeniyi and Leon Giacchetti.

REPORTS OF SPECIAL COMMITTEES

ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) No report. 2) An overview for the project and scope of services will be requested from Ms. Delany that she will share with the Board. Ms. Delany had already sent it to the Mayor and he will be sharing it.

VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) No report. 2) The Mayor acknowledged Fannie Mae Perry from Heritage II who turned 100 years old. He thanked Police and Fire for coming out.

ORDINANCE AND LEGISLATION: Trustee Perretta presented: APPROVAL OF AN ORDINANCE AMENDING CHAPTER 18, TAXATION, ARTICLE VIII, SIMPLIFIED MUNICIPAL TELECOMMUNICATIONS TAX, OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. This is not a new tax or an increase in the existing tax. The language will just be amended from the previously approved ordinance.

PLANNING & ZONING AND LICENSES: Trustee McLawhorn presented: Approval of a list of licenses dated August 2, 2021 through August 6, 2021. 2) APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING TIRE BOARD OF TRUSTEES MI: ETING AUGUST 16, 2021 SERVICE AND REPAIR, ROUTINE TRUCK MAINTENANCE, AND THE STORAGE OF TRUCKS FOR THE PROPERTY LOCATED AT 11643 SOUTH AUSTIN AVENUE, ALSIP ILLINOIS. 3) APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A VARIATION FOR AN OVERSIZED GARAGE ON THE PROPERTY COMMONLY KNOWN AS 4607 WEST 128TH STREET, ALSIP, ILLINOIS. 4) APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING THE SALE AND STORAGE OF MOTOR VEHICLES FOR THE PROPERTY LOCATED AT 12559 SOUTH HOLIDAY DRIVE, UNIT D, ALSIP, ILLINOIS.

PRESENTATIONS, PETITIONS, COMMUNICATIONS: Mayor Ryan spoke about the event the Chamber of Commerce will be hosting September 11, 2021 from 1: 30pm— 4: 30pm at the First Midwest Bank called Sleep in Heavenly Peace. They will be building beds and are looking for volunteers. Twin size bedding can also be donated. Contact Marigrace Snooks if interested in volunteering. Waiver of liability is required.

CONSENT AGENDA

A. Approval to extend the refuse collection contract with Republic Services for a period of

1) one year, expiring 12/ 31/ 2022. This increases the current collection rate by 3%.

REMOVED BY TRUSTEE DALZELL FOR A SEPARATE VOTE

B. Approval of the July 2021 FOIA Reports.

C. Approval of the August 2, 2021 Board Meeting Minutes.

D. Approval of the August 9, 2021 Committee Meeting Minutes.

E. Approval of the August 9, 2021 Special Board Meeting Minutes.

F. Approval of the July 2021 IDOT Motor Fuel Tax Allotment in the amount of $64,147.63.

G. Approval of a list of payroll dated August 13, 2021 totaling $438,675.48.

H. Approval of a list of accounts payable dated August 16, 2021 totaling $962,988.22.

I Approval of using a vendor to assist with worker' s comp claims. Chief Styczynski to present a proposal from CompCore to assist with worker' s comp claims. REMOVED BY TRUSTEE MURPHY TO BE DISCUSSED AT A LATER MEETING

J. Approval of the Fire Prevention Bureau Report for July 2021.

K. Approval of the July 2021 National Fire Incident Reporting System( NFIRS).

L. Approval to send Officer Wildner to S. P.E.A.R. System defensive tactics instructor school in Springfield, Missouri from November 29 through December 2, 2021 for a cost of $750.00 ( cost of class) and hotel accommodations from November 28, 2021 through December 2, 2021 at a cost of $480.00 plus tax.

M. Approval to purchase one Envirosight Wireless Camera from Standard Equipment through the Suburban Purchasing Cooperative Contract, in an amount not to exceed $16,000.

N. Approval to have the Village attorney amend ordinance# 83-9-3 Chapter 11 Garbage and Refuse, Sec. 11-7 Location of Containers, as this action will re- acknowledge enforcement of how multi- family buildings must secure the garbage containers and offer specific sizing for such and allow the Building Commissioner the authority to approve a location for each garbage corral, prior to construction to preserve the safety and health of the community.

O. APPROVAL OF AN ORDINANCE AMENDING CHAPTER 18, TAXATION, ARTICLE VIII, SIMPLIFIED MUNICIPAL TELECOMMLTNICATIONS TAX, OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP.

Ordinance 2021- 08- 1

P. Approval of a list of licenses dated August 2, 2021 through August 6, 2021.

Q. APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING TIRE SERVICE AND REPAIR, ROUTINE TRUCK MAINTENANCE, AND THE STORAGE OF TRUCKS FOR THE PROPERTY LOCATED AT 11643 SOUTH AUSTIN AVENUE, ALSIP ILLINOIS.

Ordinance

R. APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A VARIATION FOR AN OVERSIZED GARAGE ON THE PROPERTY COMMONLY KNOWN AS 4607 WEST 128TH STREET, ALSIP, ILLINOIS.

Ordinance 2021- 08- 3

S. APPROVAL OF AN ORDINANCE OF THE VILLAGE OF ALSIP GRANTING A SPECIAL USE PERMIT AUTHORIZING THE SALE AND STORAGE OF MOTOR VEHICLES FOR THE PROPERTY LOCATED AT 12559 SOUTH HOLIDAY DRIVE, UNIT D, ALSIP, ILLINOIS.

Ordinance 2021- 08- 4

T. Acceptance of Department Activity Reports as presented.

U. Acceptance of Committee Reports as presented.

Mayor Ryan asked if there were any items to be removed from the Consent Agenda.

Removal of Items from Consent Agenda: Item A: Approval to extend the refuse collection contract with Republic Services for a period of( 1) one year, expiring 12/31/2022. This increases the current collection rate by 3% was removed by Trustee Dalzell for a separate vote.

Item I: Approval of using a vendor to assist with worker' s comp claims. Chief Styczynski to present a proposal from Comp Core to assist with worker' s comp claims was removed by Trustee Murphy to be discussed at the September 7th Board Meeting.

Motion to Establish Consent Agenda:

Motion by Trustee McLawhorn to establish the Consent Agenda as presented; seconded by Trustee Murphy.

Roll # 2: Voting " aye": Trustees Dalzell, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 5- 0.

Consent Agenda

Motion by Trustee Dalzell to approve the Consent Agenda as presented; seconded by Trustee Murphy.

Roll # 3: Voting " aye": Trustees Dalzell, McLawhorn, Murphy, Nava- Esparza and Perretta. Motion carried 5- 0.

Motion made by Trustee Dalzell to approve Item A - approval to extend the refuse collection contract with Republic Services for a period of (1) one year, expiring 12/31/2022; seconded by Trustee Nava Esparza.

Roll # 4: Voting " nay": Trustees Dalzell, McLawhorn, Murphy, Nava-Esparza and Perretta. Motion failed 0-5.

There will be an RFP prepared for refuse services by Attorney Joe Cainkar.

UNFINISHED BUSINESS: None was given.

NEW BUSINESS: Mike Joniak came up again to discuss his concerns at Swap-O-Rama regarding it being a non- smoking facility, idle cars need to be at a further distance and the music is being played too loud.

ADJOURNMENT: Motion by Trustee McLawhorn to adjourn and; seconded by Trustee Murphy. All in favor; none opposed. Motion carried. Meeting adjourned at 8:20pm.

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