Village Summit Village Board met Aug. 12.
Here are the minutes provided by the board:
CALL TO ORDER
President Riley called to order the Village of Summit Board meeting at 6:30 p.m., at the Summit Village Hall, 37100 Delafield Road, Summit, Wisconsin.
ROLL CALL AND CONFIRM POSTING
Administrator Michael took roll call and confirmed that the meeting notice was provided to the local media and posted on the Village posting board and website as required and requested. Trustees present were: Jim Petronovich, Sandy Casterline, Kraig Arenz, Sr., and Jeff Lee. Also present were: President Jack Riley, Administrator-Clerk/Treasurer Debbie Michael, Planner Amy Barrows, Police Chief Mike Hartert, and Public Works Director Kamron Nash.
PUBLIC COMMENT
Eric Prince, 37726 Valley Road, traffic on Valley Road is a concern with 300 houses approved by the City of Oconomowoc. Long term the Oconomowoc Parkway would be a great solution. There will be increased dump trucks/construction equipment using Valley Road, there are kids near the road, boat launch activities, bikers, walkers and would like to prevent anything bad from happening.
Dave Zimmermann, 35831 Hewitts Point Road and Waukesha County Supervisor District 2, voicing his support to resolve Valley Road issues, agrees with previous speaker. Past discussions with previous participants have stalled out, now is the time to come together with the three entities (Village, City, County), agree that there is a problem and work towards the solution. Mr. Zimmermann stated that the County did make several improvements on Valley Road; re-painting cross walks, adding signage and has looked into restriction of trailer parking, placing stop signs and lowering the speed limit to 15 mph.
Brad Bella, 37620 Valley Road, supports both previous speakers but would like to see the Village be the catalyst of change and take responsibility instead of the finger pointing that has been done in the past. The 300 home development is going to increase traffic on Valley Road.
Evan Underberg, 34916 Parkway Drive, President of the Davis neighborhood, here regarding the proposal for Peter Prime Park and wants to ensure that the neighborhood concerns are heard and addressed before moving forward.
Lisa Tepp, 2363 N 3rd Lane, lives directly across from Peter Prime Park and she has concerns about the adequacy of accommodations and timing so that there is enough time given for all to be heard.
Nate Rice, 37803 Valley Road, shares previous concerns with Valley Road and stated Peter Prime Park is a neighborhood park and not the place to put aggressive/high use facilities.
President Riley ANNOUNCED EXECUTIVE SESSION, pursuant to Sections 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – Highway Crew candidate request regarding compensation and paid time off
MOTION: (Arenz, Lee) TO GO INTO EXECUTIVE SESSION, pursuant to Section 19.85(1)(c) – Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility – Highway Crew candidate request regarding compensation and paid time off
ROLL CALL VOTE:
Trustee Petronovich – aye, Trustee Casterline – aye, Trustee Arenz – aye, Trustee Lee – aye, President Riley – aye.
*The Board will return to open session following this discussion.
CONSENT AGENDA - Items listed under the Consent Agenda are considered in one motion unless a Village Board Member requests that an item be removed from the Consent Agenda
A. Minutes of July 8, 2021 regular meeting
B. July 2021 payables
C. Trail System Reimbursement request of Neumann Developments for 2nd Quarter 2021 in the amount of $18,674.50 per Lake Country Village Trail System Reimbursement Agreement
D. Waukesha County Data Processing Services Property Tax Assessment and Billing Agreement for 2022- 2023
MOTION: (Casterline, Petronovich) to approve the consent agenda Items A -D as presented. Carried.
8.E. Update of personnel on Notice of Public Records Accessibility
MOTION: (Arenz, Casterline) to consider Item 8E at the next regularly scheduled meeting. Carried.
MOTION: (Arenz, Lee) to suspend the rules and consider item 12.G. Carried.
Discussion and action to set meeting date and notice parameters for public hearing on Pickle Ball courts proposal for Peter Prime Park
Planner Barrows explained that at a recent meeting we discussed the history of this project; there was a proposal a while ago for smaller pickle ball courts and it has grown over time and 6 courts were being proposed and then it was requested by previous planner that the entire site be planned out. At a previous meeting, discussion was had regarding the neighborhood parks and community parks and the neighborhood park radius would be 1 ½ - 2 miles with limited traffic. Plan Commission approved 25 parking spaces with two entrances. Next step was to redesign site plan but during that time Mr. Corbin was notified that the Lake Country Pickle Ball Club (LCPC) would no longer want to proceed at Peter Prime Park. Mr. Corbin would still like to see pickle ball courts here but perhaps on a smaller scale.
John Corbin stated over a year and a half ago he was pretty pleased to just propose the use of the existing paved areas for a few courts and then LCPC was interested and then the plan mushroomed. LCPC now wants to explore another site in the City of Oconomowoc or Summit Village Park.
Mr. Corbin stated he would like to see some pickle ball courts at Peter Prime and a shelter at a minimum and would like support from community and would like to get a much nicer park at Peter Prime Park.
Planner Barrows stated Mr. Corbin would like the Village to still set up a meeting and set a date, location, time because it is not a requirement of the ordinance we can decide on notification.
Trustee Arenz stated we’ve done a couple of things in the past and doing a public hearing might be putting the cart before the horse. Thinks this would better be served by a public work session. We would need someone to help facilitate that at the Village level, who understands the Park plan.
Trustee Casterline thinks it almost should be a little less than what Trustee Arenz is suggesting and could the Neighborhood Association meet with Mr. Corbin instead and at a separate location than the Village Hall because the Village is not driving this discussion.
To improve the park would be site plan and operation approval. President Riley was recommending the Public Hearing because he didn’t want Mr. Corbin to have to present and defend his plan in front of everyone.
Trustee Lee stated that Mr. Corbin’s original plan was 2 courts. Mr. Corbin stated he believes it was 4.
Planner Barrows stated that no matter how many courts are proposed there would be additional parking requirements and that would have an impact on the surrounding properties. Trustee Arenz stated that doesn’t necessarily mean there needs to be a parking lot, could they use eyebrows.
Trustee Casterline stated it just would be good for the neighborhood association to have the discussion on whether it is best to keep the park as it is or if they’d be open to a small shift.
Mr. Corbin was directed to meet with the neighborhood and discuss his plans and get feedback before the Village would move forward.
MOTION: (Arenz, Lee) to suspend the rules and consider agenda Items 12. E, 12. F next. Carried. Update on Valley Road/Oconomowoc Parkway discussions with City of Oconomowoc and Waukesha County
President Riley stated there is a meeting scheduled for August 23rd for the Village, County and City of Oconomowoc. Mayor stated it is high on his priority list and has more flexibility to address this. Wants to work it out.
Discussion and action to set a special meeting date for Valley Road/Oconomowoc Parkway work session
President Riley stated that should happen after the August 23rd meeting. Trustee Arenz stated he thinks that we bring the people who are most impacted in the Village; the Village Board, County Supervisor Dave Zimmermann and someone from the City to be all in one room. Invite all three parties to be able to hear the comments and concerns.
President Riley to ask at the meeting of August 23 for a special meeting time with all interested parties.
Trustee Lee stated if we could chip away at their stance that they are not going to worry about our neighbors when considering development that would be an added benefit.
PUBLIC WORKS DEPARTMENT
Monthly Administrative Report
Public Works Director Kamron Nash reviewed the monthly report (on file).
Discussion and action to have the Village of Summit initiate the proceedings to vacate and discontinue a portion of Delafield Road right of way pursuant to Wisconsin Statutes 66.1003(4)(a)
Trustee Arenz stated he thinks that those lands might have been acquired using Federal funding way back a long time ago (Eisenhower Era). Need to be consistent when looking at this. Public Works Director Nash will look into that.
MOTION: (Casterline, Arenz) to initiate proceedings to vacate and discontinue a portion of the public right of-way of Delafield Road. Carried.
Discussion and action to set a public hearing scheduled for September 9, 2021 at 6:30 p.m., or as soon thereafter is practicable, regarding the Resolution to Vacate and Discontinue a portion of Delafield Road right of way which is being hereby introduced at this meeting pursuant to Wisconsin Statutes Section 66.1003(4)(a)
MOTION: (Casterline, Arenz) to set a public hearing for Thursday, September 9, 2021 at 6:30 pm to consider the vacation of a portion of the Delafield Road public right-of-way. Carried.
Discussion and action on job offer parameters for Full-time Highway Crew position
MOTION: (Lee, Casterline) to authorize staff to make conditional offer of employment for the full time Highway Crew position based on parameters discussed in Closed Session. Carried.
Discussion and action on noxious weeds program policy & proposed updates to Weed Nuisance Ordinance
Public Works Director Nash provided the background for the program stating that the intent is to educate our residents, and to act on complaints or neglected properties.
There was discussion about the management of some of these like purple loosestrife. Enforcement will be on complaint basis. Other ways we could move forward is instead of listing the plants we just reference NR40.
MOTION: (Casterline, Lee) to approve and adopt the Village of Summit Noxious Weed Program Policy. Carried. Arenz, Petronovich opposed
MOTION: (Casterline, Lee) to approve and adopt the proposed ordinance language for Village Ordinance Chapter 18 Article IV WEEDS, Secs. 18-90 through 18-97, contingent upon review and approval by the Village Attorney. Carried. Arenz, Petronovich opposed.
Discussion and action on 2021 rates for private weed cutting and sidewalk snow and ice removal
MOTION: (Casterline, Lee) to approve the 2021 Private Weed Cutting and Sidewalk Snow and Ice Removal rates as outlined within the presented memo dated July 20, 2021. Carried.
Discussion and action on proposal for Waterville Dam inlet dredging project
The Homeowners Association wants to move forward with this project that was put on hold previously. The HOA did illicit a professional opinion on this and saw no red flags on this project.
MOTION: (Arenz, Lee) to acknowledge and approve the proposed Waterville Dam Inlet Dredging Project to be completed by the Waterville Lake Homeowners Association in the autumn of 2021. Carried.
MOTION: (Arenz, Casterline) to suspend the rules and consider items 12.A, 12.B, and 12.C. next on the agenda. Carried.
Discussion and action on Letter of Credit Release Request for Lake Country Village – Phase 2
MOTION: (Arenz, Casterline) to release the letter of credit based on completion and satisfaction of issues of the Public Works Director and the Village Engineer. Carried.
Discussion and action on Letter of Credit Reduction Request for Lake County Village Add. No. 2 – Phase 3
MOTION: (Casterline, Arenz) to reduce the letter of credit to $37,281.00 based on completion and satisfaction of issues of the Public Works Director and the Village Engineer. Carried.
Discussion and action on Letter of Credit Reduction Request for Lake Country Village Add. No. 3 – Phase 4
MOTION: (Lee, Casterline) to reduce the letter of credit to $44,931.00 based on completion and satisfaction of issues of the Public Works Director and the Village Engineer. Carried.
POLICE DEPARTMENT
Monthly Report
Chief Hartert reviewed the monthly report (on file).
Discussion and action on boat trailer parking on Village roads
Chief wants to know how staff should address this issue. Chief stated it gets complex because DNR sets up the lots for a specific number of boats to be expected on the lakes. Issue is if we go forward with this, how would the Village regulate this because there are residents that have trailers, do we do permits, etc. Thinks there is a problem with too many boats on the lake.
Trustee Arenz asked do we look at this going Village wide or do we address certain areas, for example, closer to the boat launches.
Trustee Casterline stated there are other areas and lakes that are seeing issues and thinks it’s a Village wide discussion.
Trustee Lee stated the Chief reached out to the DNR and they stated they will not be enforcing the regulations of parking. If we can limit boat trailer parking near lakes, it would help the safety concerns.
President Riley asked if the ordinance would be to prohibit boat trailer parking village-wide. Trustee Arenz is all for putting together a map of the areas.
Trustee Lee stated the areas directly around Silver Lake would be helpful but people could still just go outside the immediate area and park there.
Chief stated he can make something out around certain lakes and share with the liaisons to review. Discussion and action on purchase of blinds for Administration break room
MOTION: (Casterline, Arenz) to approve the purchase of blinds and change out door knob for the Administrative break room. Carried.
Discussion and action on replacement for Motorola handheld radios
MOTION: (Casterline, Petronovich) to approve the replacement costs of $4,510.00 to swap out radios per memo.
Staff was directed to look into if the ARPA monies can be used.
Carried.
WESTERN LAKES FIRE DISTRICT
Monthly Report
MOTION: (Arenz, Casterline) to acknowledge the report provided dated July 31, 2021.
VILLAGE BOARD
Discussion and action on Village of Summit Disaster Declaration
MOTION: (Casterline, Arenz) to approve Ratification of Emergency Resolution #2021-0812 Declaring Disaster as a result of the July 29 storms. Carried.
Discussion and action to set meeting date for annual staff reviews
3 pm Wednesday, September 15.
Discussion and action to set items for September 9, 2021 regular Village Board meeting Jim Grunewald request, boat trailer parking, update on isthmus and Elm Street.
ADJOURN VILLAGE BOARD MEETING
MOTION: (Lee, Petronovich) to adjourn at p.m. Carried.
https://summitvillage.org/wp-content/uploads/2021/09/Aug-12-VB.pdf
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