South Cook News

Village of Alsip Committee met Sept. 13.

Here are the minutes provided by the committee:

Mayor Ryan called the meeting to order at 7:36 p.m. Clerk Harding called the roll with the following in attendance: Trustees Dalzell, McLawhorn, Juarez, Murphy, Nava-Esparza, Perretta and Mayor Ryan.

MAYOR' S REPORT: Mayor Ryan presented: 1) Presentation by Stacey Lyons who is the Government& Public Affairs manager for the Canadian National Railroad to discuss a new merger between the CN and (KCS) Kansas City Southern railroads. Stacey announced that the merger was not moving forward at this time. They did not receive the approval of the voting trust. CN in evaluating other options and she will keep us posted. The merger would not negatively impact our community with longer trains or time. 2) Presentation by Ernie Lopez of Republic Services regarding the Village of Alsip' s refuse contract. He proposed a new 5- year contract for the Village of Alsip. They would stay at the current rate of $20.78/ per home unti12023. The annual increase would be based off CPI ( water, sewer, and trash). They would also offer an annual E- waste program, disposing of those materials up to $10, 000. Mayor Ryan stated that the board would discuss this at next week' s meeting and put it on the agenda for a vote.

CLERK' S REPORT: Clerk Harding presented: 1) Presentation of the September 7, 2021 Board Meeting Minutes. 2) Presentation of the August 2021 IDOT Motor Fuel Tax Allotment in the amount of $69,555.21.

PUBLIC FORM: Mike Joniak came forward to see if there was any progress on getting in touch with the recycling company at his apartment complex. Becky Smith had reached out to them and they were going to contact the recycling company. She will give him the contact information.

FINANCE AND INFORMATIONAL TECHNOLOGY REPORT: Trustee McLawhorn presented: 1) List of payroll and accounts payable. 2) Presentation of Sales Tax Comparisons— Q1 2020 to Q1 2021. Joyce stated that number are up from last year. 3) Request to hire a Finance Assistant for scanning, filing and organizational duties. Joyce would like to hire someone part time (15 hours/week) to catch up on back logs of paperwork needing to be scanned and organized. Salary would be at$ 13. 33/ hr. She would like to have an admin person to help with secretarial duties and getting the department organized. Trustee Dalzell suggested having a company come scan all older items so it is does and have this person work on current documents to get caught up faster. The board agreed and Joyce will work on getting 3 quotes on services. 4) Presentation of August Bank Balances.

FIRE DEPARTMENT REPORT: Trustee Murphy presented: No Report

POLICE AND TRAFFIC SAFETY REPORT: Trustee Dalzell presented: 1) Presentation of the Police Department August 2021 Monthly Activity Report. 2) Trustee Dalzell brought up the 45ordinance for Halloween Trick or Treat hours and gave to Trustee Perretta to review. Hours would be 3-6:60pm when Halloween falls on a week day and 2-5: 30 when it falls on a weekend.

PUBLIC WORKS AND BOAT LALJNCH REPORT: Trustee Juarez presented: 1) " The Safe Routes to School Resolution commits the Village to any local match for construction although not anticipated. The Village is requesting $ 200K for the construction of new sidewalks that will fill in the missing segments along LeClaire Avenue and 117th Street serving access to Hazelgreen Elementary, and along Kostner Avenue and 119th Place serving access to Prairie Junior High." 2) Presentation of the Public Works Department August 2021 Monthly Activity Report.

SEWER AND WATER: Trustee Nava-Esparza presented: 1) No report.

BUILDING AND HEALTH REPORT: Trustee Perretta presented: 1) No report.

HUMAN RESOURCES AND INSURANCE: Trustee Murphy presented: No report, but stated that the sexual harassment training for elected officials had been completed by everyone. Mayor Ryan asked if we should move forward with the Compcore. Mike Fraider, Dan Tryban, and Rodger Early were all in favor of it. Mayor Ryan stated that he would put it on the agenda for next week' s meeting to vote. Mayor Ryan brought up the Wellness program offered to Village employees on the Village insurance. For the last 3 years it has been offered to all employees free of charge even if did not have Village insurance. He wanted to know if we should continue that, it was only a handful of employees. He asked for a consensus on if Village should continue to offer this to those without Village insurance or not.

Poll #1 For Consensus: Voting " aye": Trustees Dalzell and Murphy. Voting " nay": Trustees Nava Esparza, McLawhorn, Juarez, and Perretta. Consensus does not pass with a vote of 4-2.

REPORTS OF SPECIAL COMMITTEES

ECONOMIC DEVELOPMENT: Trustee Nava-Esparza presented: 1) No report. Trustee stated that Back to Business is offering $ 200 million in grants from August 18-October 13, 2021. Mayor Ryan stated that Gas N Wash has started work on their property.

VILLAGE PROPERTIES: Trustee McLawhorn presented: 1) Presentation of the September 7, 2021 Village Properties Committee of the Whole Meeting Minutes. 2) Request for approval to have Shamrock Blacktop Inc. (the lowest of three quotes) to sealcoat the parking lot at Heritage I for a cost not to exceed $14,375.00. 3) Request for approval to have Shamrock Blacktop Inc. (the lowest of three quotes) to sealcoat the parking lot at Heritage II for a cost not to exceed $19,370.00. 4) Motion to accept the (RFP) Request for Proposal as submitted by (Either Taylor Made Property Management or HRE Real Estate Services), to perform property management services at the Village owned Heritage One& Two apartment complexes, as described in and at the rate presented in the RFP submission on 8/ 30/ 2021. There was a discussion held to go over bullet points from both management companies. Mayor Ryan then asked for a vote from Trustees as to which company they would choose.

Poll# 2: Voting" Taylor Made Property Management": Trustees Dalzell, Murphy, and Perretta. Voting "HRE Real Estate Services": Trustees Juarez, McLawhorn, Nava- Esparza, and Mayor Ryan. Vote was in favor of HRE Real Estate Services 4-3.

ORDINANCE AND LEGISLATION: Trustee Perretta presented: 1) No Report.

PLANNING & ZONING AND LICENSES: Trustee Juarez presented: 1) Presentation of a list of licenses dated September 7, 2021 through September 10, 2021. 2) Request for approval of plot of subdivision at 6195 W. 115th Street.

PRESENTATIONS, PETITIONS, COMMLINICATIONS:

LJNFINISHED BUSINESS: There was none.

NEW BUSINESS: There was none.

CLOSED SESSION: Motion to enter into Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Pursuant to 5 ILCS 120/ 2 O (1) (Requested by Mayor Ryan).

ADJOURNMENT: Motion by Trustee McLawhorn to adjourn to close session and; seconded by Trustee Murphy. All in favor; none opposed. Motion carried. Meeting adjourned at 9: 32pm.