City of Palos Heights Finance Committee met Nov. 9.
Here are the minutes provided by the committee:
CALL TO ORDER
Chairman McGrogan called the Finance Committee meeting to order at 6:35 p.m. In attendance were Aldermen Key, Alderman McGovern, and Alderman Bylut, City Administration David Strohl, Treasurer Jim Daemicke, Director of Accounting Jan Colvin, and Recording Secretary Lauren Koszola.
APPROVAL OF MINUTES
Alderman McGrogan made a motion to approve the minutes of the Finance Committee meeting held on September 14, 2021, seconded by Alderman Key. On a voice vote, the motion passed unanimously.
APPROVAL OF THOMAS BROWN BILLS
Alderman McGrogan presented the Thomas Brown bills in the amount of $700
Alderman McGrogan moved to accept the Thomas Brown bills in the amount of $700 seconded by Alderman Bylut. On a voice vote, the motion passed unanimously. –AGENDA
APPROVAL OF MORRIS ENGINGERING BILLS
Alderman McGrogan presented the Morris Engineering bills in the amount of $753
Alderman McGrogan moved to accept the Morris Engineering bills in the amount of $753 once the escrow balances are received seconded by Alderman Key. On a voice vote, the motion passed unanimously. -AGENDA
T-MOBILE TOWER LEASE AMENDMENT
Director of Accounting Jan Colvin presented the lease amendment. Director of Accounting requested to have Thomas Brown review the amendment before it being presented at committee.
Alderman McGrogan motioned to refer the T-Mobile Tower Lease Amendment to Thomas Brown for review seconded by Alderman Bylut. On a voice vote, the motion passed unanimously.
ICMA-RC 457 PLAN RESOLUTION AND TRUST DOCUMENT
City Administrator Strohl presented an additional 457 plan to be available to all employees.
Alderman McGrogan motioned to approve the ICMA-RC 457 Plan Resolution and Trust Document to be added to the plans currently offered by the City seconded by Alderman McGovern On a voice vote, the motion passed unanimously.-AGENDA
Holiday Schedule Revision
City Administrator Strohl presented to the committee to add the day after Thanksgiving to the list of City observed holidays. City Administrator Strohl made it aware that this wouldn’t apply to collect bargaining employees and it would have to be collectively bargained moving forward.
Alderman McGovern motioned to approve adding the day after Thanksgiving to the list of City observed holidays seconded by Alderman Bylut. On a voice vote, the motion passed unanimously.-AGENDA
PROPOSED PURCHASING POLICY
Director of Accounting Jan Colvin presented the proposed purchasing policy. Director of Accounting explained that this policy follows the purchasing ordinance but from the findings of the City’s single audit it was suggested the City had a purchasing policy.
Alderman McGrogan moved to approve the purchasing policy seconded by Alderman Key. On a voice vote, the motion passed unanimously. -AGENDA
REVISION TO SECTION 2.19 OF THE PERSONNEL POLICY-TRAVEL, LODGING AND MEAL REIMBURESMENT.
Director of Accounting Jan Colvin presented the proposed revision to section 2.19 of the personnel policy for travel, lodging, and meal reimbursement. Director of Accounting explained the specific revisions on reimbursement, traveling out of state, and having detailed receipts for meal reimbursements.
Alderman McGrogan moved to approve the proposed revision to section 2.19 of the personnel policy for travel, lodging, and meal reimbursement seconded by Alderman Key. On a voice vote, the motion passed unanimously. -AGENDA
PROPOSED DRAFT 2021 TAX LEVY
The first draft of the 2021 tax levy was presented to the committee. A public hearing notice will go out along with the public hearing being held in December.
Alderman McGrogan moved to approve the first draft of the 2021 tax levy seconded by Alderman Bylut. On a voice vote, the motion passed unanimously. -AGENDA
PROPOSED RESOLUTION TO PROPORTIONATLEY REDUCE ALL LEVIES EXCEPT CITY CORPORATE, LIBRARY CORPORATE AND POLICE PENSION
The proposed resolution to proportionately reduce all levies except city corporate, library corporate, and police pension was presented
Alderman Key moved to approve the proposed resolution to proportionately reduce all levies except city corporate, library corporate, and police pension seconded by Alderman Bylut. On a voice vote, the motion passed unanimously. -AGENDA
FUNDS BALANCE TRANSFER
After the 2020 audit the city can transfer $758,110 from the General Fund to the Capital Improvement Fund and $1,311.271 from Water and Sewer Fund to the Water and Sewer Capital Projects Fund
Alderman Key moved to approve the Funds Balance Transfer seconded by Alderman McGrogan. On a voice vote, the motion passed unanimously. -AGENDA
GBC REPORT
Alderman McGrogan reviewed the report.
OLD BUSINESS-NONE
NEW BUSINESS
a. Discussion was held about the City considering Cook County Class 7C incentive for Take 5.
PUBLIC COMMENT – None.
ADJOURNMENT
There being no further business, Alderman McGrogan made a motion to adjourn, seconded by Alderman Bylut. All in favor.
Meeting adjourned at 7:01 p.m.
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