South Cook News

Village of Orland Park Board of Trustees met July 1

Here are the minutes provided by the board:

Board of Trustees 

Village President Keith Pekau 

Village Clerk Patrick R. O'Sullivan 

Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski 

CALL TO ORDER/ROLL CALL 

The meeting was called to order at 7:30 P.M. 

Deputy Village Clerk Alexandra Snodsmith was present in the absence of the Village Clerk. 

Present: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski and Village President Pekau 

VILLAGE CLERK'S OFFICE 

2024-0493 Approval of the June 17, 2024, Regular Meeting Minutes 

Trustee Katsenes entertained a motion to amend page 19 of the meeting minutes  under 2024-0457 to reflect the motion to be made by Trustee Kampas and  seconded by Trustee Katsenes. It was seconded by Trustee Kampas. All were in  favor. (refer to audio) 

I move to approve the minutes of the Board of Trustees Meeting of June 17, 2024. 

A motion was made by Trustee Nelson Katsenes, seconded by Trustee  Milani, that this matter be APPROVED. The motion carried by the following  vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

ACCOUNTS PAYABLE 

2024-0511 Accounts Payable June 18, 2024, through July 1, 2024 - Approval 

The lists of Accounts Payable having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, 

I move to approve the Accounts Payable June 18, 2024, through July 1, 2024, in  the amount of $5,523,147.78. 

A motion was made by Trustee Healy, seconded by Trustee Riordan, that this  matter be APPROVED. The motion carried by the following vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

CONSENT AGENDA 

Passed the Consent Agenda 

A motion was made by Trustee Milani, seconded by Trustee Kampas, to PASS THE CONSENT AGENDA, including all the following items marked as having been adopted on the Consent Agenda. The motion carried by the following vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

2024-0504 Payroll for June 21, 2024 - Approval 

The lists of Accounts Payable having been submitted to the Board of Trustees for approval and the lists having been determined by the Board of Trustees to be in order and having been approved by the various Department Heads, 

The lists of Payroll having been submitted to the Board of Trustees for approval  and the lists having been determined by the Board of Trustees to be in order and  having been approved by the various Department Heads, I move to approve the Bi-Weekly Payroll for June 21, 2024, in the amount of $1,804,729.06. 

2024-0486 Emergency Storm Sewer Repair at Franklin Loebe Center 

On Friday, May 17, 2024, Public Works crews responded to a sinkhole that formed in the driveway to the Franklin Loebe Center (FLC) parking lot. The initial investigation showed that the sinkhole formed over the corrugated metal pipe (CMP) that connects the Village Hall pond to the waterway in front of the  

Recreation Admin building. Further investigation revealed the CPM is failing. Large holes in the pipe are causing water to erode the ground on the outside, which is causing the sinkholes.  

The sink hole took two (2) full loads of a one (1) ton dump truck to fill in, to make it safe for vehicle traffic. The parking lot and drive were scheduled to be paved soon, so a decision was needed whether to repair the pipe or fully replace it. Patching  the pipe would be a temporary solution, while replacement would be a permanent, albeit it costly, solution. The site has continued to settle and lose dirt and stone under the road, and a permanent repair needed to be made. 

Due to the size and location of the storm sewer pipe, Airy’s Inc. of Joliet, Illinois, was contracted to replace the sixty-inch (60”) CMP with concrete pipe. The Village  has utilized Airy’s Inc. for emergency repair work for over the last fifteen (15) years, and their pricing has beat any other contractor. As the Village’s primary emergency response contractor for utility work, Airy’s routinely postpones other customer work to address the Village’s emergencies. Airy’s total cost estimate of the repair was $323,188.00. Pricing included the new piping material, stone, full  restoration of the area, along with specialized equipment like a vactor truck, backhoe, trench boxes, and support vehicles during replacement.  

The cost estimate was evaluated/compared for similar past work related to storm sewer main installations with other contractors, and deemed fair and reasonable. Due to the time-sensitive nature of the repair, and to have the repairs accomplished as quickly as possible, the Village proceeded with this emergency repair. The actual, final cost from Airy’s to complete the repair came in at $282,630.00. 

I move to approve authorizing payment to Airy’s, Inc. of Joliet, Illinois, for the Emergency Storm Sewer Repair at The Franklin Loebe Center in the amount of $282,630.00. 

This matter was APPROVED on the Consent Agenda. 

2024-0479 Self-Contained Bulk Water Dispensing Station - Purchase ITB 24-050 

Public Works sells bulk water to contractors and landscapers throughout the year from a small hydrant at the Public Works facility. This service is available only during working hours of 7:00 am and 5:00 pm. This process also requires office staff to collect cash or a check to purchase water from the contractors. Contractors working for the Village also get bulk water from Public Works at no charge. Amount of water taken from the fill hydrant are estimated, and not accurately accounted for.  

As part of the Public Works facility improvements, and the replacement of the new  fuel tanks, Public Works is recommending the purchase of a new self-contained bulk water dispensing station. The new station will accept credit cards for payment of the water and track the amount of water purchased more accurately. The station will also be operational outside Public Works’ normal operating hours and reduce the amount of backflow devices being distributed in the field. The 2024 budget line item is $75,000.00 for this purchase. 

Public Works staff will install the concrete pad and run the water service line and sewer line. 

This purchase was advertised on BidNet Direct from May 28, 2024, to June 11, 2024. Thirteen (13) companies viewed documents, and one (1) courtesy email was sent out. One (1) bid was received from Flowpoint Environmental Systems of Denver, Colorado, in the amount of $63,636.67. 

I move to approve the purchase of a FlowPoint Self-Contained Bulk Water  dispensing station from Flowpoint Environmental Systems Inc. of Denver, Colorado, for an amount not to exceed $63,636.67; Authorize the Village Manager to execute all related contracts subject to Village  Attorney review. 

This matter was APPROVED on the Consent Agenda. 

2024-0484 Emergency Water Main Repair at 151st and 82nd Avenue - Payment 

On Thursday, May 23, 2024, water was discovered leaking at the corner of 151st  Street and 82nd Avenue. Water was coming up at several locations on 151st  Street, west of 82nd Avenue. Public Works staff, with the assistance of M.E. Simpson Company, identified the leak was on the sixteen (16) inch main that runs from southwest to northeast across 151st Street. The leak was first determined to  be in the outside east bound lane as indicated on our GIS platform. On Friday, May  24, 2024, Utility staff excavated the eastbound lane on 151st Street, but were unable to locate the water main. After further investigation, staff determined the  main was located in the center of 151st Street, at a depth that exceeded our equipment capabilities. 

On May 25, 2024, due to the location and depth of the main, Airy’s Inc. of Joliet, Illinois, was contracted out to excavate the water main and determine the necessary repairs. After the initial evaluation and securing the water, it was determined the leak was at a bell joint under two (2) feet of asphalt and fourteen (14) feet in total depth. The repair consisted of excavating the sixteen (16) inch water main, cutting out the bell joint, and replacing with new ductile iron water main.

The Village has utilized Airy’s Inc. for emergency repair work for over ten (10) years. As the Village’s primary emergency response contractor for utility work, Airy’s routinely postpones other customer work to address the Village’s emergencies. The total cost of the repair completed by Airy’s for the emergency water leak repair at 151st Street and 82nd Avenue is $75,962.82. This cost includes labor for one (1) day of exploratory work and repair to the sixteen (16) inch water main, as well as traffic control, stone, flowable fill, and pavement patching along with specialized equipment like vacuum truck, backhoe, trench boxes, and support vehicles.  

The pricing was evaluated/compared for similar past work related to water main installations with other contractors and deemed fair and reasonable. Funds for this work are available in the Emergency Water Fund. 

I move to approve authorizing payment to Airy’s, Inc. of Joliet, Illinois, for the  Emergency Water Main Repair at 151st Street and 82nd Avenue in the amount of  $75,962.90. 

This matter was APPROVED on the Consent Agenda. 

2024-0503 Treasurer/Budget Officer Appointment - Chris Frankenfield 

Chris Frankenfield, Finance Director, was appointed and sworn in as Village Treasurer and Budget Officer. 

I move to advise and consent to the appointment by President Pekau of Chris  Frankenfield as Village Treasurer and Budget Officer. 

This matter was APPROVED on the Consent Agenda. 

2024-0495 Cisco Smart Net services 

In 2020, the Village telecommunications system and network infrastructure was identified as a priority and a project was approved by the Board of Trustees to modernize the systems. The network switch gear and telecommunications systems were replaced with Cisco switch gear, InformaCast alerting system, Verify call  reporting, Cisco Contact Center and Cisco Unified Communications systems. At the time of this purchase, the Board approved a three year support contract for licensing for all systems along with Cisco Smart Net for switch support. The approved support contract ends this year and a new support contract is being  proposed.  

It is recommended that a single year Smart Net to support switch gear be approved for an annual cost of $65,054.00. 

I move to approve the one (1) year contract with Insight Public Sector, Inc. through  the OMNIA Partners cooperative purchase contract for IT Products & Services #4400006644 with Cisco Smart Net services for a cost of 65,054.00; 

AND 

Authorize the Village Manager to execute all related contracts subject to Village  Attorney review. 

This matter was APPROVED on the Consent Agenda. 

2024-0497 Telecommunications Software Support 

In 2020, the Village approved a modernization project that replaced the telecommunications system with a modern system provided from Cisco and three (3) years of software licensing and support. The software licenses went into effect in 2021 and are set to expire in 2024. Included in the three (3) year license was InformaCast for staff emergency notifications, Verify for call statistical reporting, Cisco Contact Center software and Cisco Unified Communications software.  

Staff is recommending purchasing another three (3) year license for the software to  support these telecommunications systems including $8,894 for InformaCast paid in 2024, $39,675 for Contact Center to be paid $13,225 over three (3) years and  $75,975 for Unified Communications to be paid over three (3) years for a total of $124,544. 

I move to approve a three (3) year contract with Insight Public Sector, Inc. through  the OMNIA Partners cooperative purchase contract for IT Products & Services  #4400006644 for the InformaCast telecommunications software at a cost of  $124,544.00; 

AND 

Authorize the Village Manager to execute all related contracts subject to Village  Attorney review. 

This matter was APPROVED on the Consent Agenda. 

2024-0483 2024 Neighborhood Road Improvement Program - Amendment #1 

The 2024 Neighborhood Road Improvement Program (“Program”) includes the maintenance and reconstruction of various roadways/streets throughout the Village. Based upon the results of the FY2024 bid process, Lindahl Brothers Inc. of Bensenville, Illinois was approved for the 2024 Neighborhood Road Improvement Program by the Village Board on March 4, 2024. 

The Program’s final bid was under budget for FY 2024. These additional funds allow other neighborhood roads to be reapplied to the 2024 Neighborhood Road Improvement Program. Staff is recommending completing the remaining roadway not resurfaced from the Spur 2 project. The additional roadwork will include the following sections of roadway: Wheeler Drive from Raintree Drive to the bridge over Tinley Creek, Wheeler Drive from the bridge over Tinley Creek to 82nd  Avenue; Thistlewood Lane; and 82nd Avenue.  

Lindahl Brothers will honor their current unit pricing from the 2024 Road Program for these additional areas. The total anticipated cost for this change order work, plus traffic control, mobilization, bond, and contingency based on Lindahl Brother’s  pricing is $300,000.00. This amount is less than 50% of the initial award of  $4,783,450.22. 

I move to approve the proposal for Amendment #1 to 2024 Neighborhood Road Improvement Program with Lindahl Brothers Inc. of Bensenville, Illinois in the amount not to exceed $300,000.00, for a new not-to-exceed contract amount of  $5,083,450.22 for FY 2024; 

AND 

Authorize the Village Manager to execute all related contracts, subject to Village  Attorney review. 

This matter was APPROVED on the Consent Agenda. 

2024-0494 ITB #24-051 Parks Court Repairs 

An invitation to Bid (ITB)(attached) was issued on May 31, 2024 for repairs to the Perminas Park Tennis Courts. 

Repairs are detailed in the Scope of Work, Exhibit A.

The ITB was posted on BidNet and was matched to 476 vendors. Information was partially downloaded by twelve (12) vendors and completely downloaded by seven  (7) vendors. 

Bids were received from U.S. Tennis Court Construction Company totaling $98,670, and Provantage Systems Inc. totaling $118,536. 

U.S. Tennis Court Construction Company has performed numerous repairs and installations for the Village over the last several years. In each repair, U.S. Tennis has exhibited professional workmanship, delivered superior results, while utilizing durable, high quality products consistent with the project specifications. 

On February 6, 2024, staff presented to the Recreation Advisory Board the intent to repair one athletic court surface in 2024. Staff identified the need for repairs and reconstruction to the Perminas Park tennis court. The RAB unanimously approved these repairs. 

Staff recommend awarding these court repairs to U.S. Tennis Court Construction at a cost of $98,670, plus a 10% contingency of $9,867 for unforeseen circumstances, for a total not to exceed $108,537. 

Prior to commencement of repairs, residents residing in close proximity to each park (approximately 500') will be made aware of the repairs. 

I move to approve awarding ITB #24-051 Parks Court Repairs 2024 to U.S. Tennis  Court Construction in the amount of $98,670, plus a 10% contingency of $9,867 for a not to exceed amount of $108,537 for tennis court repairs at Perminas Park; 

AND 

Authorize the Village Manager to execute all related contracts, subject to Village  Attorney review; 

AND  

Authorize the Village Manager to approve change orders not to exceed the  contingency amount. 

Board of Trustees Meeting Minutes July 1, 2024 This matter was APPROVED on the Consent Agenda. 

PUBLIC WORKS 

2024-0481 Brick Paver Crosswalk Removal and Replacement - ITB 24-049 

On May 24, 2024, the Village issued an Invitation to Bid (ITB) 24-049 “Brick Paver  Crosswalk Removal & Replacement” for: 143rd Street & LaGrange Road (IDOT  Road), 142nd Street & LaGrange Road (IDOT Road), 143rd Street & Ravinia  Avenue (Village Road) and 143rd Street & Beacon Avenue (Village Road).  

The brick paver crosswalk removal and replacement project will remove all pavers  and replace them with an IDOT approved asphalt. Over the course of the past few years, pavers have started to come loose and create hazards to the motoring public. To date, the Streets Department has responded to these emergency hazards and filled the void with asphalt hot mix. A permanent solution is now needed which is beyond the capabilities of the Public Works Department due to the extensive lane closures involved. 

During the twelve (12) days that the bid was open for review, ten (10) firms downloaded either partial or complete bid packages. ITB 24-049 was opened on June 10, 2024, at which point two (2) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below: 

Matthew Paving, Inc. of Oak Lawn, IL 

143rd Street & LaGrange Road (IDOT Road) - Exhibit A - $23.95 sq. ft. 

142nd Street & LaGrange Road (IDOT Road) - Exhibit B - $23.95 sq. ft. 

143rd Street & Ravinia Avenue (Village Road) - Exhibit C - $23.95 sq. ft. 

143rd Street & Beacon Avenue (Village Road) - Exhibit D - $23.95 sq. ft.  

McGill Construction LLC of Frankfort, IL  

143rd Street & LaGrange Road (IDOT Road) - Exhibit A - $35,840.00 * 

142nd Street & LaGrange Road (IDOT Road) - Exhibit B - $36,300.00 * 

143rd Street & Ravinia Avenue (Village Road) - Exhibit C - $35,588.00 * 

143rd Street & Beacon Avenue (Village Road) - Exhibit D - $10,360.00 * 

*Total price per location was provided instead of per square foot price per location. 

McGill Construction submitted their proposal by total cost per location and not by per square foot as required in the ITB. In consultation with KTJ, the Village’s attorney, it was stated that McGill Construction did not have to be disqualified if the conversion is easy and seemed to be a minor mistake and not a material inconsistency with the bidding requirements. The conversion to square foot is as follows:  

Exhibit A - $35,840.00 / 2,800 sq. ft. = $12.80 sq. ft. 

Exhibit B - $36,300.00 / 3,000 sq. ft. = $12.10 sq. ft. 

Exhibit C - $35,588.00 / 2,700 sq. ft. = $13.18 sq. ft. 

Exhibit D - $10,360.00 / 700 sq. ft. = $14.80 sq. ft. 

McGill Construction LLC is the low bidder and has paved numerous locations  within the Village of Orland Park and has a proven track record of completing jobs safely and on time. Public Works Staff has a worked with McGill Construction and is confident the company will be able to effectively complete the scope of work.  

As such, staff recommends awarding ITB 24-049 to McGill Construction LLC for $118,088.00 for the (4) four locations listed above. 

President Pekau had comments. (refer to audio) 

I move to approve awarding ITB 24-049 Brick Paver Crosswalk Removal and Replacement to McGill Construction LLC for an amount of not to exceed $118,088.00; 

AND 

Authorize the Village Manager to execute all related contracts subject to Village  Attorney review. 

A motion was made by Trustee Radaszewski, seconded by Trustee Healy,  that this matter be APPROVED. The motion carried by the following vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

DEVELOPMENT SERVICES 

2024-0499 183rd Street/Orland Parkway and LaGrange Road Annexation 

The 2013 Comprehensive Plan has identified the 5 acres of unincorporated parcels located in the I-80 Employment planning district as a regional mixed use development opportunity. In addition, the comprehensive plan states that wetlands exist on site. 

The Village has identified two unincorporated vacant parcels and a portion of  Orland Parkway that qualifies by Illinois Statute, for annexation through municipal ordinance. An ordinance authorizing annexation is now presented to the Village for consideration. An annexation study was conducted by the Village in 2007 and subsequently updated in 2022. In 2024, staff presented the findings to the Village  Board. The Village Board, in February of 2024, directed staff to pursue unilateral annexation of several properties but indicated that due to potential for development  in County or in Ta neighboring community, vacant properties should be annexed to Orland Park. The pursuit of unilateral annexation is being pursued for this property at this time.  

Each area eligible for unilateral annexation was evaluated for annexation potential based on factors including, development quality concerns, fiscal impact on village, environmental issues, nuisance issues, natural resource protection, Village preferred land use and utility serviceability. 

Therefore, it is recommended that the property identified in this ordinance be annexed and uses of the property be subject to Village Ordinances. 

Trustee Healy had a question.

Director of Development Services Steve Marciani responded to Trustee Healy. 

I move to adopt Ordinance 5916, entitled: AN ORDINANCE ANNEXING  

PROPERTY (SURROUNDED UNINCORPORATED TERRITORY). 

A motion was made by Trustee Nelson Katsenes, seconded by Trustee  Kampas, that this matter be APPROVED. The motion carried by the  

following vote: 

Aye: 7 -  Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

2024-0450 Special Event Permit for Circus Vazquez (750 people) 

At the December 6, 2021, Board meeting, the Village Board approved an  

ordinance amending the Special Events Permit authorizing the Village Manager to approve events under 100 persons and requires Village Board approval for larger events. Special events held on Village grounds are processed through Recreation and Parks, while events held not on Village grounds are processed through  Development Services.  

Circus Vazquez has submitted a Special Event permit request to host an animal free big top family circus in the parking lot of Orland Square Mall. The event is arts-based and will have food concessions, souvenirs for sale inside the tent, no  food trucks or outside vendors, and no alcohol. They have in-house security, parking attendants and certified crowd managers on staff. A security agreement with Orland Park Police is currently under review. 

The event will take place July 11, 2024 through July 16, 2024, with show times  starting at 7:00 p.m. to 9:00 p.m. Monday through Friday. Saturday - 1:00 p.m. to  3:00 pm.; 4:00 p.m. to 6:00 p.m.; and 7:00 p.m. to 9:00 p.m. Sunday - 12:00 p.m. to 2:00 p.m.; 3:00 p.m. to 5:00 p.m.; and 6:00 p.m. to 8:00 p.m. Set-up will be July  8, 2024, and tear down will be July 17, 2024. 

I move to approve permitting Circus Vazquez to host a big top family circus at Orland Square Mall from July 11, 2024 to July 16, 2024 contingent upon meeting all of the Village's permitting requirements, payment of fees, and inspections. 

A motion was made by Trustee Kampas, seconded by Trustee Riordan, that  this matter be APPROVED. The motion carried by the following vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

VILLAGE MANAGER 

2024-0513 Collective Bargaining Agreement with the Metropolitan Alliance of Police, Chapter 159 

A new collective bargaining agreement with the Metropolitan Alliance of Police, Chapter 159 and the Village of Orland Park is attached for approval. MAP Chapter 159 represents the Village’s sworn police officers. This new agreement is for five years, and the term of the agreement is May 1, 2023 - April 30, 2028. The agreement has been ratified by MAP Chapter 159. A summary of the collective bargaining agreement is attached. 

President Pekau had comments. (refer to audio) 

I move to approve the attached collective bargaining agreement between the  Village of Orland Park and the Metropolitan Alliance of Police, Chapter 159: 

AND 

Authorize the Village Manager to execute said agreement. 

A motion was made by Trustee Riordan, seconded by Trustee Milani, that this  matter be APPROVED. The motion carried by the following vote: 

Aye: 7 - Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

BOARD COMMENTS 

Trustees Kampas, Milani, Katsenes, Radaszewski, Healy, Riordan and President  Pekau had Board comments. (refer to audio) 

EXECUTIVE SESSION 

I move to recess to a Closed Executive Session for the purpose of discussion of a) discussion of the minutes of closed meetings; b) collective negotiating matters  between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or more classes of employees; c) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. 

RECONVENE BOARD MEETING 

The roll was called to reconvene the Regular Meeting and Trustees Healy,  Katsenes, Milani, Kampas, Riordan, Radaszewski and President Pekau were present. 

Purpose of the Executive Session was for the discussion of a) discussion of the minutes of closed meetings; b) collective negotiating matters between the village and its employees, or their representatives, or deliberations concerning salary schedules for one or more classes of employees; c) pending litigation against, affecting or on behalf of the village or when found by the board that such action is probable or imminent. 

Present: 7 -Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas,  Trustee Riordan, Trustee Radaszewski and Village President Pekau 

ADJOURNMENT: 8:44 P.M. 

A motion was made by Trustee Radaszewski, seconded by Trustee Riordan,  that this matter be APPROVED. The motion carried by the following vote: 

Aye: 7 -  Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, Trustee Radaszewski, and Village President Pekau 

Nay: 0  

2024-0532 Audio Recording for July 1, 2024, Board of Trustees Meeting NO ACTION

https://orlandpark.legistar.com/View.ashx?M=M&ID=1206854&GUID=C0697275-BBA9-415C-9535-1540630E5CDA