South Cook News

The December 20, 2016 Regular Board Meeting was called to order at 7:01 PM by the Village President Ronald J. Gardiner who led the audience in the Pledge of Allegiance.

ROLLCALL:

ALSO iN ATTENDANCE:

PRESENTATION OF MINUTES:

TREASURER'S REPORT:

Upon Roll Call by the Village Clerk, Ernestine T. Dobbins, the following Trustees responded; Beckman, Hopkins, Slaughter, Styles, Washington.

Kevin Welsh, Sr., Fire Chief/(Acting) Village Administrator; Patrick McAneney, Public Works Director; David Shilling, Village Engineer; Demitrous Cook, Police Chief; Linda Brunette, Finance Director; Toleda Hart, Village Treasurer; Eric Swanson, Glenwoodie; John Donahue, Village Attorney.

Motion to Approve the December 6, 2016 Regular Board Meeting Minutes,

Trustee Styles: Moved; Second by Trustee Beckman to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes: 5 Naes: O Recues: O Absent: 1 Abstain; 0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington

Na es: 0

ReCues: 0

Absent: Trustee Winston

Abstam: 0

Motion Approved: YES

1) Motion to Approve Bills Payable as presented by the Village Treasurer Toleda Hart.

Corporate Fund: $222,904.36; Motor Fuel Tax Fund: S5,234.64; Sewer Fund: $160,706.72; Water Account: $123,914.65; TIF Industrial Park: $50,115.00; TIF Industrial North:$773.00; TIF Glenwood Plaza: $3,959.28; Glenwoodie Golf Course: S52,559.52.

TOTALALL FUNDS: S620,167.17

Trustee Hopkins: Moved; Second by Trustee Styles to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes: 5 Naes: O Recues: 0 Absent: 1 Abstain:0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington

Na es: 0

Recues: 0

Absent: Trustee Winston

Abstain: 0

Motion Approved: YES

2) Motion to Approve Payroll as of the date December 9, 2016 as presented by the Village Treasurer Toleda Hart.

Corporate: $117,255.00; Glenwoodie: $20,295.00; Sewer & Water: $15,176.00; Paid On Call Firefighters: $22,163.00

OVERTIME: Police: S5,479.00 ($1,023.00 of Police Overtime is reimbursable.); Sewer & Water: S1463.00

TOTAL PAYROLL: $181,831.00

Trustee Washington: Moved; Second by Trustee Beckman to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes: 6 Naes: O Recues: 0 Absent:0 Abstain: 0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston (Trustee Winston arrived at 7:05 PM.)

Na es: 0

ReCues: 0

Absent:0

Abstain:0

Motion Approved: YES

OPEN TO THE PUBLIC:

COMMUNICATIONS:

MAYOR"S OFFICE:

No one approached the Board regarding any agenda items,

Village President Gardiner announced the 2016 Holiday Decorating Contest Winners:

1st Place: $100.00, 624 Cherry Drive (Manor Subdivision), Cindi and David Hall (Not Present)

2"Place: &75.00, 511 Arizona Ave. (Estates Subdivision), Eldon & Wanda Sanders (Not Present)

3rd Place: S50.00, 444S. Dorchester Ave. (Brookwood Point), Timothy & Sharon Wall (Not Present)

Honorable Mention: 46 N. State Street, (Original Glenwood), The Thompson Family (Not Present)

1) Motion to Re-appoint James Presnak to Board of Fire & Police Commissioners as member (3 year term expiring May, 2019).

Trustee Hopkins: Moved; Second by Trustee Winston to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes; 6 Naes: O Recues: O Absent:0 Abstain:0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston

Na es: 0

Recues: 0

Absent:0

Abstain: 0

Motion Approved: YES (Following Approval by Board, James Presnak was sworn in by Village Clerk Ernestine T. Dobbins.

2) Approval of Request for Executive Closed Session under Sections 2(c)(5) and 2(c)(6) Real Estate with action to be taken and reason to reconvene at the end of the meeting.

Trustee Washington: Moved; Second by Trustee Winston to accept the Motion as presented.

ATTORNEY'S REPORT:

(Acting) VILLAGE ADMINISTRATOR:

Discussion: No discussion

Upon Roll Call: Ayes: 6 Naes: O Recues: 0 Absent; 0 Absent: O

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston Na es: 0

ReCues: 0

Absent:0

Abstain: 0

Motion Approved: YES

No Report

1) Approval to accept the Lowest Responsible Bidder for the demolition of 23 West Main Street and 155 West Main Street in amount not to exceed $24,150.00 (Original Motion).

Trustee Styles: Moved; Second by Trustee Beckman to accept the Motion as presented.

Discussion: Some of the discussion included the following: Trustee Washington asked the location of the properties, asked the tax bill on 155 West Main Street, asked why the Village does not wait until 155 West Main Street is purchased before demolition, asked is it possible that the Village demolish the property and then the Village does not purchase the property, asked the timeline for purchasing the property, stated that the true cost of demolition for each property should be obtained; Trustee Slaughter asked can there be two (2) separate motions for each property and can the property be sold; Trustee Winston asked when the properties would be demolished; Trustee Hopkins asked if there is some way that the Village can be protected by alien; Chief Cook stated that the property has been a problem and Chief Cook was asked if information could be obtained on police reports for the property. (The vote on this item was delayed until later in the meeting in order to obtain police reports. (Most of the questions were related to the property located at 155 West Main Street.)

2) Approval to accept the Lowest Responsible Bidder for the demolition of five (5) residential properties Commonly Known. As 233,237,241,247

and 303 Park Drive in an amount not to exceed $39,400.00.

Trustee Styles: Moved; Second by Trustee Washington to accept the Motion as presented.

Discussion: Some of the discussion included the following: (Acting) Village Administrator outlined the scoring process; Trustee Winston asked when

the buildings will be demolished and if any of the material is going to be recycled.

Upon Roll Call: Ayes: 6Naes: O Recues: O Absent:0 Abstain: 0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston

Na es: 0

ReCues: 0

Absent:0

Abstain:0

Motion Approved: YES

3) Approval to accept the lowest Responsible Bidder for the Asbestos Building inspection Surveys for five (5) residential properties Commonly Known. As 233,237,241,247 and 303 Park Drive in an amount not to exceed $3,725.00 for survey and testing.

Trustee Styles: Moved; Second by Trustee Winston to accept the Motion as presented.

Discussion: The (Acting) Village Administrator outlined the scoring process.

Upon Roll Call: Ayes: 6 Naes: O Recues: 0 Absent:0 Abstain; 0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston

Na es: 0

ReCues: 0

Absent:0

Abstain; 0

ENGINEER'S REPORT:

FINANCE:

POLICE:

FIRE/BUILDING:

PUBLIC WORKS:

GLENWOODIE:

SENIOR/PARK PROGRAMS:

NEW BUSINESS:

OLD BUSINESS:

OPEN TO THE PUBLIC:

ADJOURNINTOEXECUTIVE CLOSED

SESSION:

Motion Approved: YES

No Report

The Village of Glenwood Account Balances as of December 20, 2016 was distributed to the Board.

Chief Cook updated the Board on the burglary at 135 East Main Street at the Gun/Pistol Range.

Chief Welsh stated that the Toy/Food Drive was a great success; Chief Welsh complimented the staff for their part in the Recovery and Rescue in Llynwood.

Patrick McAneney, the Public Works Director thanked the police for keeping the streets free of parked cars in order for Public Works to clear the streets following the Snow.

Eric Swanson outlined the preventive maintenance that will be done on golfing equipment.

No Report

None

None

No one approached the Board regarding any items.

Motion to adjourn into Executive Closed Session at 7:32 PM.

TrusteeStyles: Moved; Second by Trustee Slaughter to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes: 6Naes: O Recues: 0 Absent:0 Abstain:0

Ayes: Beckman, Hopkins, Slaughter, Styles, Washington, Winston

Na es: 0

ReCues: 0

Absent:0

Abstain: 0

RECONVENE FROM EXECUTIVE CLOSED SESSION:

MOTION TO ADJOURN:

Motion Approved: YES

1) The Board reconvened from Executive Closed Session at 8:43 PM and Upon Roll Call by the Village Clerk Ernestine T. Dobbins, the following Trustees responded: Beckman, Hopkins, Slaughter, Washington, Winston. (Trustee Styles was absent.)

2a) Approval to accept the Lowest Responsible Bidder for the demolition of 23 West Main Street and 155 West Main Street in an amount not to exceed $24,150.00.

Trustee Hopkins: Moved; Second by Trustee Beckman to accept the Motion as presented.

Discussion: Some of the discussion included the following: Trustees Slaughter and Washington asked about making separate motions to obtain two (2) separate bids for each property. (No vote was taken on the Motion.)

2b) Motion TO TABLE Approval to accept the Lowest Responsible Bidder for the demolition of 23 West Main Street and 155 West Main Street in an amount not to exceed $24,150.00.

Trustee Washington: Moved; Second by Trustee Slaughter to accept the Motion as presented.

Discussion: No discussion

Upon Roll Call: Ayes: 3 Naes: 2 Recues: 0 Absent: 1 Abstain:0

Ayes: Slaughter, Washington, Winston

Naes: Beckman, Hopkins

ReCues: 0

Absent: Trustee Styles

Abstain:0

Motion Approved: YES

Motion to adjourn the December 20, 2016 Regular Board Meeting.

Trustee Winston: Moved; Second by Trustee Washington to accept the Motion as presented.